Coord Office Services

We are seeking a dependable, detail-oriented, and customer-focused professional to support daily transportation and shipping operations. This role serves as the primary point of contact for truck drivers arriving at the distribution center, ensuring efficient processing of inbound and outbound shipments while maintaining accurate documentation and compliance with company procedures. The ideal candidate must be proficient in SAP, including reviewing and managing open orders, creating shipments, deleting shipments, processing PGI (Post Goods Issue) transactions, and generating Bills of Lading (BOLs). The successful candidate will demonstrate strong organizational skills, attention to detail, and the ability to thrive in a fast-paced logistics environment while ensuring accurate and timely shipment execution.

Key Responsibilities

• Professionally greet and assist truck drivers upon arrival and throughout the check-in/check-out process.
• Coordinate trailer movements and communicate effectively with warehouse, transportation, and yard personnel.
• Create, modify, and delete shipments within SAP to support daily transportation operations.
• Process PGI (Post Goods Issue) transactions in SAP accurately and timely.
• Generate, review, process, and distribute Bills of Lading (BOLs) and all required shipping documentation.
• Verify shipment information and ensure data accuracy within SAP and transportation systems.
• Maintain accurate records of shipments, trailer activity, and transportation transactions.
• Communicate shipment status, delays, and operational updates to internal and external stakeholders.
• Support daily transportation operations and ensure timely movement of freight.
• Assist with data entry, filing, reporting, and other administrative duties as assigned.
• Follow all safety, security, and operational procedures.

Qualifications

• High school diploma or equivalent required.
• Experience in transportation, shipping, logistics, warehouse operations, or administrative support preferred.
• Must be proficient in SAP, including creating shipments, deleting shipments, processing PGI transactions, and generating Bills of Lading (BOLs).
• Strong understanding of shipping documentation and transportation processes.
• Exceptional attention to detail and accuracy when handling shipping and system transactions.
• Excellent organizational, communication, and customer service skills.
• Proficiency with Microsoft Office applications, including Excel, Outlook, and Word.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to work independently and as part of a team.

Work Requirements

• Must be punctual, dependable, and maintain a professional demeanor at all times.
• Must possess strong problem-solving skills and the ability to make sound decisions in a fast-paced environment.
• Ability to work flexible hours and overtime as needed to support business operations.
• Ability to interact professionally with drivers, customers, and internal teams.
• Capable of working in a distribution center or warehouse office environment.

Preferred Attributes

• Strong sense of urgency and commitment to operational excellence.
• Ability to remain calm and professional during peak shipping periods.
• Commitment to accuracy, efficiency, and outstanding customer service.

Ideal Candidate

The ideal candidate is a reliable and highly organized individual with strong SAP experience and transportation knowledge. They must be comfortable working directly with truck drivers, managing shipping documentation, creating and deleting shipments, processing PGIs, and ensuring the accuracy of all Bills of Lading and transportation records while supporting critical distribution center operations.