Coordinator of Advancement Operations - Onondaga Community College Apply
Location: Syracuse, NY Category: Professional Administrator Posted On: Thu Feb 1 2024 Job Description:
BROAD FUNCTION: Under the direction of the Director of Advancement Services, the coordinator is responsible for coordination of OCC Foundation (OCCF) operations. The Coordinator of Advancement Operations assists in financial procedures, ensures constituent records are accurate, and appropriate communication is maintained between the Foundation and multiple constituents. The coordinator collaborates with external and college-wide partners to coordinate events and otherwise execute the mission of the Foundation.
MAJOR RESPONSIBILITIES:
Financial responsibilities:
Coordinates budget tasks related to accurate and timely purchasing, payment, and monitoring of budget; tasks include reconciliation of purchase requisitions, claim forms, and purchase orders; assists with development and implementation of processes to support budget management, expenditure monitoring, reconciliation, and reporting.
Board of Directors responsibilities:
Attends and records accurate minutes for OCCF board and committee meetings; prepares and distributes board member materials and maintains organized online portal.
Office Operations:
Maintains all aspects of constituent records in Blackbaud Raiser's Edge Coordinates and prepares Foundation communication and serves as first point of contact for public and guests.
Maintains the office calendar, email, phone messaging and mail; schedules and coordinates meetings; tracks community event involvement, grant and scholarship deadlines, and reporting deadlines.
In cooperation with OCCF staff, coordinates and participates in fundraising and community events; tasks include booking venues, preparing invite lists, developing materials and transporting them as appropriate, and assisting with room setup.
Assist with data collection, reporting and analysis in coordination with Foundation staff and other appropriate offices on campus Assist with donor appeals and campaigns.
Handles all information, communication, and interpersonal interactions in a confidential, professional, and discreet manner.
Other duties as assigned.
Job Requirements:
MINIMUM QUALIFICATIONS:
Bachelor's degree from an accredited college or university in a related field; minimum of 2 years' experience working in an office setting managing multiple projects.
Must be able to work early mornings, nights and weekends occasionally for meetings and events.
PREFERRED EXPERIENCE:
Experience working in fundraising, event management, or non-profit entities.
Experience with financial processes.
Experience working in a Community College or familiarity with community colleges.
Bilingual in English and Spanish; English and another language will be considered.
KNOWLEDGE, SKILLS AND ABILITIES:
Excellent interpersonal and customer service skills
Ability to work in a fast-paced environment and manage multiple projects at the same time
Excellent attention to detail with strong analytical and recordkeeping skills
Proficient in the full Microsoft Office 365 suite
Strong, proactive, and positive problem-solving skills
Dependability and flexibility in meeting constituent, departmental, and institution needs.
Commitment to the student and the mission of a community college
Additional Information:
Onondaga Community College offers a generous and competitive benefits package including:
New York State Employee's Retirement System or TIAA enrollment
Excellent health and dental insurance plans (qualifying domestic partner included)
Salary range is $44,000-55,000 depending on relevant experience.
Please contact hr@sunyocc.edu if you have questions.
BROAD FUNCTION: Under the direction of the Director of Advancement Services, the coordinator is responsible for coordination of OCC Foundation (OCCF) operations. The Coordinator of Advancement Operations assists in financial procedures, ensures constituent records are accurate, and appropriate communication is maintained between the Foundation and multiple constituents. The coordinator collaborates with external and college-wide partners to coordinate events and otherwise execute the mission of the Foundation.
MAJOR RESPONSIBILITIES:
Financial responsibilities:
Coordinates budget tasks related to accurate and timely purchasing, payment, and monitoring of budget; tasks include reconciliation of purchase requisitions, claim forms, and purchase orders; assists with development and implementation of processes to support budget management, expenditure monitoring, reconciliation, and reporting.
Board of Directors responsibilities:
Attends and records accurate minutes for OCCF board and committee meetings; prepares and distributes board member materials and maintains organized online portal.
Office Operations:
Maintains all aspects of constituent records in Blackbaud Raiser's Edge Coordinates and prepares Foundation communication and serves as first point of contact for public and guests.
Maintains the office calendar, email, phone messaging and mail; schedules and coordinates meetings; tracks community event involvement, grant and scholarship deadlines, and reporting deadlines.
In cooperation with OCCF staff, coordinates and participates in fundraising and community events; tasks include booking venues, preparing invite lists, developing materials and transporting them as appropriate, and assisting with room setup.
Assist with data collection, reporting and analysis in coordination with Foundation staff and other appropriate offices on campus Assist with donor appeals and campaigns.
Handles all information, communication, and interpersonal interactions in a confidential, professional, and discreet manner.
Other duties as assigned.
Job Requirements:
MINIMUM QUALIFICATIONS:
Bachelor's degree from an accredited college or university in a related field; minimum of 2 years' experience working in an office setting managing multiple projects.
Must be able to work early mornings, nights and weekends occasionally for meetings and events.
PREFERRED EXPERIENCE:
Experience working in fundraising, event management, or non-profit entities.
Experience with financial processes.
Experience working in a Community College or familiarity with community colleges.
Bilingual in English and Spanish; English and another language will be considered.
KNOWLEDGE, SKILLS AND ABILITIES:
Excellent interpersonal and customer service skills
Ability to work in a fast-paced environment and manage multiple projects at the same time
Excellent attention to detail with strong analytical and recordkeeping skills
Proficient in the full Microsoft Office 365 suite
Strong, proactive, and positive problem-solving skills
Dependability and flexibility in meeting constituent, departmental, and institution needs.
Commitment to the student and the mission of a community college
Additional Information:
Onondaga Community College offers a generous and competitive benefits package including:
New York State Employee's Retirement System or TIAA enrollment
Excellent health and dental insurance plans (qualifying domestic partner included)
Salary range is $44,000-55,000 depending on relevant experience.
Please contact hr@sunyocc.edu if you have questions.
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