Corporate Governance & Compliance Specialist

At Novatech, we are on a mission to provide exceptional customer service in the business solutions industry. From managed print and managed IT, to cybersecurity and cloud solutions, Novatech helps increase profits by empowering businesses to increase productivity, lower costs and drive growth through expert guidance and support of cutting-edge technology.Imagine working for a company that awards innovation, teamwork, and growth. Novatech has been honored as an industry leader, a “Best and Brightest Company to Work For,” and we just keep getting better! Bring your talents to Novatech and immerse yourself in a company that provides great benefits, professional development, and a passionate team of co-workers.Novatech has an exciting opportunity for you as a Corporate Governance & Compliance Specialist.Your Job:Provide operational and administrative support to the Legal and Corporate Services functions by managing legal expenses, coordinating corporate contracts, supporting facility management activities, and driving process improvement initiatives. This role serves as a key resource for ensuring compliance, organization, efficiency, and cost control across legal and corporate operations.Responsibilities:Manage corporate legal expenses by tracking legal matters, reviewing and approving invoices, reconciling expenses, and identifying opportunities to reduce outside counsel and legal service costs.Maintain legal matter tracking systems and prepare reports related to legal spend, budgets, and matter status.Coordinate relationships with outside legal counsel, including matter tracking, invoice management, and communication regarding legal matters.Administer contract lifecycle activities, including agreement review coordination, renewal tracking, amendments, expirations, and repository management.Maintain corporate records and support records retention programs to ensure compliance with company policies and regulatory requirements.Support the administration, maintenance, and distribution of corporate policies, procedures, and governance documentation.Partner with Human Resources to support employment-related legal compliance initiatives, documentation, investigations, and policy updates.Manage lease administration activities, including tracking lease terms, renewals, landlord communications, and related documentation.Prepare, maintain, and coordinate corporate governance records, regulatory filings, licenses, registrations, and related compliance documentation.Monitor and manage facility-related contracts, invoices, and recurring obligations to ensure accuracy and timely payment.Assist with the development, documentation, and continuous improvement of corporate processes and standard operating procedures.Conduct audits and reviews of existing processes to ensure consistency, compliance, effectiveness, and adherence to company standards.Coordinate the new vendor approval process, including collecting required documentation, facilitating reviews, and maintaining approval records.Collaborate with internal departments and external partners to facilitate corporate legal and operational initiatives.Perform additional legal and administrative duties as assigned.You Bring to Novatech:Associate's or Bachelor's degree in Paralegal Studies, Business Administration, Legal Studies, or a related field preferred.Paralegal certification preferred.3+ years of experience in a paralegal, contracts administration, legal operations, corporate governance role, or compliance-related role.Experience managing contracts, vendors, legal expenses, or corporate records in a business environment.Strong organizational skills with exceptional attention to detail and follow-through.Ability to manage multiple priorities and deadlines in a fast-paced environment.Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.Excellent written and verbal communication skills.Strong analytical and problem-solving abilities.You Must be Able to:Maintain confidentiality and handle sensitive information with discretion.Analyze contracts, invoices, and process documentation with a high level of accuracy.Prioritize competing responsibilities and meet deadlines with minimal supervision.Communicate effectively with executives, department leaders, vendors, landlords, and outside legal counsel.Develop and maintain organized electronic and physical records.Identify process improvement opportunities and recommend practical solutions.Work collaboratively across departments while supporting organizational objectives.Novatech Offers:Competitive Salary based on experience.401K with employer contributionsPaid Time Off benefits including paid maternity and paternityPartial Gym reimbursementGreat company cultureOngoing professional development and mentorshipsNovatech provides equal employment opportunities (EEO) to all employees and applicants. We consider qualified applicants for employment regardless of race, color, religion, creed, national origin, sex, pregnancy, sexual orientation, gender identification, disability, alienage or citizenship status, marital status, genetic information, veteran status or any other characteristic protected under applicable law.