Cambridge Technologies

Position Guidelines

JOB TITLE: Data Entry Specialist CLASSIFICATION: Exempt

DEPARTMENT: Manufacturing DATE REVISED: 7/22/2025

SUMMARY

The Data Entry Specialist will be responsible for entering manufacturing data into the ERP software (Dynamics 365 Business Central) and verifying the accuracy of document data. This position will also assist the Inventory Control Supervisor with inventory management and costing of product.

ACCOUNTABILITIES

Reports to: Inventory Control Supervisor

Supervises: Has no supervisory responsibilities

ESSENTIAL DUTIES & RESPONSIBILITIES

• Collects and sorts manufacturing documents and prepares data for entry into ERP software.
• Accurately enters data from paper format into ERP software and other applicable databases.
• Reviews documents and ensures data validity. Contacts proper personnel to resolve and correct discrepancies.
• Assists in the preparation and reconciliation of physical inventory counts and month-end processes.
• Compiles and records data for inventory management and reporting purposes.
• Assists with costing and report preparation for Toll orders.
• Comply with data integrity and confidentiality policies.
• Other duties as assigned.

QUALIFICATIONS

• Detail-oriented and organized.
• Proficient typing skills.
• Knowledge of Microsoft Office programs (Excel, Word, and Outlook).
• Experience with Dynamics 365 Business Central preferred.
• High school diploma or equivalent.
• Data entry experience or related office administration experience.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to stoop, kneel, crouch, or crawl. The employee is occasionally required to sit; climb or balance and taste or smell.

The employee may be required to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works an 8 hour day in an office setting.

The noise level in the work environment is typically low to moderate.