Department coordinator III - R103746 Apply
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Location: Health Sciences Center
Time Type:
Full time
Worker Type:
Regular
Job Req ID: R103746
Minimum Requirements:
Associate's degree and four or more years of related experience, or an equivalent combination of education, training and work experience. Grade 3N (Hourly)
Position Description:
This position will provide direct executive level support to the director, clinical and research faculty for the Division of Gastroenterology, Hepatology, and Nutrition. On the clinical side of operations this position will work as liaison with the CBO and clinic manager and the research side of operations will be a liaison for the center grants. For both clinical and research will maintain schedules, correspondence, booking travel, processing expense transfers, and event planning.
Perform general office duties including ordering supplies, filing, answering telephone, greeting visitors, maintaining equipment, scheduling meetings, etc. Prepares, proofreads, and distributes office communications. Maintains mailing lists; processes incoming and outgoing mail. Assists with financial business involving procurement cards and purchases. Process payments in OnBase and PeopleSoft while ensuring card usage follows University policy. Works with the CBO and clinical faculty to ensure that billing is beign process in a timely maner. Coordinate with internal and external contacts to schedule and plan meetings, conferences, retreats, and other events, including setting up physical and virtual spaces, preparing professional materials for distribution, and any other tasks required for events. Enters program data; prepares program reports. Prepare travel arrangements and other related tasks for the division faculty, staff and guests. Completing reimbursements after travel, and serving as the point of contact during visitors' time in Louisville. Work with division chiefs, directors, and other individuals to coordinate details for faculty recruitment including creating itineraries for recruitment visits, booking travel arrangements, serving as a point of contact for the recruit during their visit, and processing reimbursements for any out-of-pocket expenses related to the recruitment. Provide backup for other administrative staff when they are out of the office, including Workday tasks, ProCard purchases, and PeopleSoft Financials transactions, Medhub scheduling. Assists with special projects as assigned,
Target Compensation Maximum:
$27.85
Target Compensation Minimum:
$18.56
Compensation will be commensurate to candidate experience.
Equal Employment Opportunity
The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at employment@louisville.edu or 502.852.6258.
Assistance and Accommodations
Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.
If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.
