Deputy Court Clerk Apply
Department: District Court
Position Control Number: 0409-008
FLSA Status: Non-Exempt, position is eligible for overtime
Safety Sensitive Designation: This position is not designated as safety-sensitive.
Random Drug/Alcohol Test: No
Opening Date: February 5, 2024
Closing Date: February 18, 2024 at 11:59 PM
This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts managements right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.
EEO/AA/F/M/VET/DISABLED
JOB SUMMARY: Prepares and maintains the records and dockets for District Court and receives payments for fines, garnishments, and filing fees for civil/small claims cases, special services cases, traffic and criminal cases.
ESSENTIAL JOB FUNCTIONS:
- Assigns case numbers to traffic tickets and Arrest Disposition Reports; inputs court dates and case numbers into a computer.
- Receives filing paperwork for civil/small claim cases, and criminal and special services cases; reviews to ensure all necessary paperwork is included; assigns case numbers and court dates.
- File stamps each filing instrument page, make copies of documents, and returns one copy to the attorney or public.
- Completes letters to defendants, recognizance bonds, appeals, etc. as required.
- Researches vehicle information, criminal, and driving records in the ACIC/NCIC database prior to the court date for court reports.
- Prepares daily dockets for traffic court, criminal/hot check court, civil/small claims court, and special services cases; ensures all cases are listed on the docket.
- Prepares subpoenas and warrants as ordered by the judge or as requested by attorneys and law enforcement agencies; forwards to Sheriffs Department or private companies for service.
- Prepares paperwork for weekend jail and commitments; forwards to Sheriff Department with a list of dates.
- Receives case dispositions from court; enters dispositions into court records; dispatches speed letters as needed to appropriate agencies to relay case disposition; closes case files.
- Completes garnishment paperwork as required by the court; computes garnishments plus interest.
- Prepares documents to process court dispositions including commitments and fine assessment; computes fines and court costs.
- Answer questions in person and by mail regarding court procedures and dates.
- Accepts payments for probation monitoring fees, court fines, and garnishments; issues receipts and balances cases received daily; sets up payment plans as needed.
- Coordinates schedules and volunteer opportunities with nonprofit organizations for court-ordered probation cases.
- Prepares daily jail dockets for video arraignment.
- Prepares file for Bond Forfeiture Hearings and provides information to County Attorney for court.
- Prepares No Contact orders and the dismissal of No Contact orders in court for Domestic Abuse cases; distributes a copy to the victim, defendant, and the original copy to the Sheriff's Department to input into the ACIC database. Schedules appropriate monthly classes and Community Services; monitors Defensive Driving/Probation and DWI cases.
SECONDARY DUTIES AND RESPONSIBILITIES:
- Pulls case files for the judge as cases come up on the docket; review all case files for compliance with the judges orders.
- Maintains pending case files and closed case files after the court dates.
- Attends court sessions to provide assistance during court proceedings; records all court proceedings.
- Receives incoming mail; prepares outgoing correspondence. Performs other related duties as required.
PERSONNEL SUPERVISED: None.
WORKING CONDITIONS: Work is performed in a smoking-restricted office environment.
MINIMUM QUALIFICATIONS:
REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:
- Good knowledge of traffic, civil and small claim complaint laws, documents, and court processes and procedures.
- Some knowledge of basic mathematics.
- Ability to handle confidential materials in a reliable manner.
- Ability to maintain detailed and accurate record-keeping systems.
- Ability to read and interpret court orders and other legal documents.
- Ability to establish and maintain an effective working relationship with the general public, attorneys, county employees, and outside agencies.
- Ability to communicate effectively in writing.
- Ability to count money.
- Ability to attend work regularly and reliably.
- Skill in the operation of and data entry into a computer.
- Skill in the operation of a calculator. Skill in the operation of the digital recording system.
PHYSICAL REQUIREMENTS:
- Digital dexterity is necessary for keyboard operation and written documentation.
- Visual acuity is needed for use of a computer screen.
- Ability to hear and speak sufficiently to communicate in person and by telephone.
- Ability to lift and carry loads up to 25 pounds. Ability to climb ladders to obtain stored information.
EDUCATION AND EXPERIENCE:
Completion of high school or GED equivalent; some clerical work experience with recordkeeping; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.
Employment is contingent upon the successful completion of a criminal background check.
Regular and reliable attendance is an essential function of this position.
ACCESSIBILITY NOTICE: If you are an individual with disabilities who needs accommodation or you are having difficulty using or website to apply for employment, please contact humanresources@pulaskicounty.net or call (501) 340-6110.
