Purpose of Position

Plans, directs, and coordinates the activities relating to accounting, financial reporting, debt management, and treasury functions including cash management, investment, and budgeting. Maintains accurate records regarding employee payroll, benefits, and insurance inquiries within the Administration Department.

Essential Duties and Responsibilities The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

· Oversees annual budget preparation and implementation, works with the budget committee and department supervisors, sets up the budget preparation process, oversees budget implementation, and approves all requisitions exceeding $5,000.

· Manages the audit process, working with auditors to complete financial information. Prepares the Management’s Discussion and Analysis for the audit report, and reviews auditor’s report.

· Prepares financial reports monthly, quarterly, and annually for City Council and the public, and ensures semi-annual financial statements are published in the newspaper.

· Prepares tax-rate computations to compute tax levies to be sent to the City Council for approval.

· Reviews City investments, invests monies and records transactions.

· Prepares monthly, quarterly and annual payroll reports and annual payroll schedules for MIRMA audit and handles billing for personnel on special projects or grants.

· Reviews City revenues, forecasts, and projections against budgeted amounts, and makes recommendations to City Administrator for adjustments

· Handles special assignments and projects such as Tourism committee meetings, reviews grant applications and aids.

· Oversees human resources and benefits, works with insurance brokers for dental, vision and life benefits, and works with the City Administrator on personnel policies and health insurance benefits.

· Establishes short- and long-term goals for finance department operations, leads the department in process improvement and organizational improvement by producing, gathering, and analyzing data.

· Reviews all credit card purchases, expense reports and uniform purchases, to ensure compliance with City policies. Additional Tasks and Responsibilities While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.

· Performs limited administrative duties and responsibilities of City Administrator when away from City Hall whether it is due to vacation, conferences, or other absences (these duties include, but are not limited to approval of purchase orders and vacation requests)

· Processes time sheets, calculates and confirms times, checks for completeness, ensures signatures, and forwards to City Administrator for signature.

· Enters employee hours into payroll system, checks employee deductions for accuracy, reconciles totals, enters sick and vacation leave hours, monitors leave, and maintains confidentiality and legal requirements for employment records.

· Processes payroll checks, checks for accuracy, processes payments for payroll liabilities including health, dental, vision, life, child support, garnishments, MO Lagers retirement dues, 457A retirement, and deferred compensation.

· Processes new employees, handles drug screens, random drug requests, physicals, and background checks; processes retirements and terminations including benefit terminations. Provides orientation for new employees.

· Maintains human resources and benefits records, ensures new hires receive appropriate forms, maintains leave records, enrolls employees in health, dental, vision, and life insurance, and pension plans, and updates deductions.

· Serves as the City contact for health and benefits information for employees and vendors, coordinates and manages open enrollment for benefit changes.

· Handles worker compensation issues, receives claims, contacts insurance companies, files reports, and calculates variances.

· Maintains employee annual driver checks for insurance carrier.

· Handles COBRA and FMLA issues and keeps City in compliance with regulations.

· Performs other duties as directed by Mayor or City Administrator.

Minimum Training and Experience Required to Perform Essential Job Functions

· Five to six years related experience and/or training or bachelor’s degree from a four-year college or university, and one to two years related experience and/or training; or a master’s degree from a college or university; or equivalent combination of education and experience. Experience managing a Finance Department and Certified Public Accountant preferred.

Other Requirements – Certificates/Licensures

· Preferred CPA

Knowledge, Skills, Abilities

· Ability to accurately type data entry using a personal computer, ability to proofread reports accurately.

· Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

· Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

• Ability to deal with others in a professional manner.

· Ability to deal with problems involving several concrete variables in standardized situations.

· Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

• Ability to follow departmental and City policies and procedures.

· Ability to maintain confidential records.

• Ability to meet specified or required deadlines.

· Ability to multitask with frequent interruptions.

• Ability to pass a criminal history and background check.
• Ability to pass drug screening and physical.

· Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.

· Ability to reliably and predictably carry out duties.

· Ability to use basic accounting using a 10-key adding machine or calculator.

· Ability to use various pieces of office equipment, including typewriters, photocopiers, and facsimile machines.

• Ability to work as a team member with other employees.
• Ability to work autonomously when necessary and be self-motivated.

· Ability to write reports, business correspondence, and procedure manuals.

· Knowledge in computerized accounting systems, computer operations, and applications, including word processing and spreadsheets.

· Knowledge of accounting principles and practices, accounts payable, and payroll practices.

· Knowledge of city ordinances; federal and state statutes concerning the work of the department.

· Knowledge of general operations of the City.

· Knowledge of laws, government regulations, and agency rules related to government accounting.