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Position Summary:

The Director of Church Operations (DCO) is responsible for managing all business, administrative, and facilities-related affairs of the Church in order that the Rector and Program Staff may concentrate on preaching, teaching, providing pastoral care, and advancing the mission and ministries of the church.

The DCO reports to the Rector and serves as a member of the senior leadership team, receiving policy guidance from the Vestry, the Finance Committee, the Personnel Committee, the Stewardship Committee, and the Property Committee.

Qualifications:

The Director of Church Operations should believe in the mission and vision of St. Pauls. In addition, the ideal candidate must possess:

Director level experience in a business or non-profit organization

Confident leadership and the ability to create a climate in which employees and volunteers are motivated to do their best and feel that their work is important

Consistent attention to detail while keeping the larger picture in mind; follows up on missing or out of balance items; resolves unanswered questions needed to address a problem

Supervisory expertise; establishes clear expectations and direction; sets stretching objectives; provides regular and ongoing feedback on performance; proactively deals with performance issues

Excellent interpersonal and communication skills; is able to deliver a message clearly, articulately and appropriately, depending upon the circumstances and the audience

Project management experience; identifies key objectives and scope of a proposed project; secures needed resources and support, develops action plan for achieving objectives, keeps team members briefed on progress, identifies and resolves barriers and problems

Mature judgment to work with a wide range of constituencies and the ability to make decisions while creating an environment of empowerment, shared input and consensus

Effective and efficient time-management; values time and respects the time of others; concentrates efforts on the most important priorities; can appropriately balance priorities

Financial management skills

Bachelors Degree and 3 to 10 years of leadership/managerial experience, preferably in Church or Non-profit Administration

Candidate should have a solid working knowledge of Microsoft Office products and Google Suite

Job Expectations & Responsibilities:

Supports Rector

Meets regularly with Rector and senior team to strategize, plan and organize

Helps to build vestry agenda and vestry packet, and maintains communication with vestry

Attendance tracking and Diocese reporting liaison

Human Resources (30%) - Human Resources/Staff Management, including:

With support of Personnel Committee, attends to HR needs for entire staff

Performance review system for employees as assigned

Assignments and job responsibilities for the administrative and facilities staff

Personnel performance reviews and assigning goals and objectives

Maintaining appropriate personnel files

Direct Supervisor for facilities and maintenance staff

Continuing education for all staff

Diocese training for staff and volunteers oversight

Safe Church training and other related training

General office and reception area procedures and staffing

Property and Information Technology (30%) - Managing all property, working collaboratively with facilities personnel and appropriate committees to:

Ensure adequate custodial support to properly maintain the facilities

Develop and institute proper custodial and maintenance procedures and schedules

Oversee repairs and preventive maintenance to the building and equipment

Negotiate and approve service contracts and agreements

Oversee security and ensure that the building has adequate security measures in place

Administer all building and grounds improvements and capital expenditures

Administrative and Facilities Budget development, oversight, and management

Capital Asset tracking and replacement plan oversight

Computer and network systems

Copier, telephone, and other office equipment management contracts oversight

Telephones and office equipment

E-mail, URL, and internet connections and procedures

Safe Church training and other related training

Ensuring that the Church maintains adequate insurance coverage

Inclement weather leader

Providing contract administration including oversight of the bid process, approvals, contract performance and compliance

Supporting and Partnering with the Director of Finance (30%) in matters related to fiscal oversight and management of:

Contributions, accounts payable, payroll and all other financial transactions

Purchasing

Check signing and approval or expenses

Church database input

Salary administration

Monthly payroll and pension reporting

Benefit administration for all church employees

Preparation of the annual operating budget, with support and input from the Finance Committee and the program staff

Overseeing the annual audit to ensure timely completion and compliance

Monitor and report on the annual operating budget and investment performance

Evaluate and recommend financial policies and oversee their implementation

Develop and maintain adequate financial controls

Provide monthly financial report for the church Treasurer and vestry

Development of annual operating budget

Vestry liaison, assist in agenda development and record keeping

Provide staff presence on the Finance, Personnel, Property, Grounds, Legacy, and Stewardship Committees

Work to ensure separation of duties according to GAAP and the Episcopal Handbook of Business Practices

Stewardship, Planned Giving and Development (10%)

Support the implementation of the annual giving campaign

Provide necessary information to support the campaign and track results

Support the Churchs planned giving program

Ensure that the membership database is accurate and current

Annual Meeting planning and execution

Vestry meeting planning, participation and execution

All are invited to apply, particularly those from underrepresented communities. Please send cover letter and resume to: personnel@stpaulsrva.org

Job Type: Full-time

Pay: Up to $90,000.00 per year

Benefits:

• Health insurance
• Life insurance
• Paid time off

Schedule:

• Monday to Friday

Ability to Relocate:

• Richmond, VA 23219: Relocate before starting work (Required)

Work Location: In person