Director of Personnel & Operations Apply
February 2, 2024|Director of Operations
FULL-TIME/NON-EXEMPT
SALARY RANGE: $85,000-95,000
Founded in 1980, Asian Resources, Inc. (ARI) is dedicated to providing multiple social services needed in our community and empowering everyone we serve to become a vital part of our changing, diverse society.
ARI is comprised of a dedicated and diverse team of professionals who embrace a culture of achievement, continuous professional growth, teamwork, and self-care. The Director of Personnel and Operations will closely collaborate with the Executive Director in executing ARI's strategic plan. This role primarily involves managing people-related aspects such as culture, HR practices, hiring, and development, alongside operational responsibilities encompassing grant management, budgeting, expense tracking, office management, and technology. Successful performance in this requires the ability to effectively manage and balance both strategic and tactical responsibilities consistently. The Director of Personnel and Operations will collaborate with lead directors and assistant supervisors. S/he will possess the ability to delve into the finer details, plan meticulously, and execute tasks effectively while also serving as a key leader on the ARI team, managing a team, delegating responsibilities, and crafting long-lasting systems.
Please attach a PDF file of your resume and a cover letter with the subject line \"ARI Operations Director Application 2024\" to rejie@asianresources.org.
ESSENTIAL JOB FUNCTIONS
- Working with the Executive Director, lead a data-driven strategy to foster a positive staff culture, including professional development and staff engagement initiatives.
- Maintain and improve operational processes and procedures to ensure the site runs smoothly and efficiently keeping up with the site's evolution, including ensuring staff and volunteers comply with site and headquarters processes and procedures.
- Lead in establishing and overseeing office management procedures, documentation, and communication concerning various aspects, including but not limited to office space, office equipment, maintenance of common areas, staff contact details and records, email distribution list, and emergency preparedness.
- Plan and execute new staff onboarding to ensure all new staff have the necessary materials, information, and support.
- Review timecards and process payroll on a bi-monthly basis.
- Oversees staff compliance with applicable local, state, and federal requirements and the maintenance of employee files.
- Develop program objectives and goals, as well as maintain program budgets.
- Conduct weekly individual meetings with each team member and regularly review case management progress to ensure completion.
- Identify staff training needs, ensure staff are trained on core programmatic and agency policies and procedures at least annually, and provide ongoing program development, evaluation, and implementation support.
- Manage procurement, purchasing, and contracting according to the organization's policies.
- Monitor program quality and integrity, assess risk, assign staff, and ensure agency service goals are met.
- Develop and maintain collaborative working relationships with community partners, funders, and stakeholders.
- Lead special projects and change management initiatives including system and equipment upgrades.
- Participate in all required training, team meetings, and team-building activities.
- Engage in grant writing and actively participate in the development of new funding sources; including drafting, securing, and reviewing all required proposal documents, such as biographical sketches, current and pending funding, data management plans, letters of support, training records, and any other necessary supporting documentation.
- Provides accurate and timely reports and documentation as required and/or requested by funders and internal purposes.
- Act as a liaison between funders and ARI management staff.
- Perform other duties and projects as assigned by the Executive Director.
REQUIRED KNOWLEDGE AND SKILLS
- Bachelor's degree with advanced coursework or certification in business, finance, human resources or non-profit administration.
- Experience in grant management and compliance.
- Minimum of 3 years of experience in non-profit finance or a working knowledge of SETA programs and/or other related job training programs is required.
- Knowledge of human resource management and best practices including recruiting, hiring, performance management, discipline and termination.
- Ability to communicate complex information and issues in a readily understandable way both orally and in writing.
- Ability to conduct and execute complex and sensitive administrative and operational initiatives.
- Demonstrate an understanding of diversity, equity, and inclusion and belonging concepts and issues.
- Valid CA Driver's License, own transportation, automobile insurance, and a good driving record required.
- Bilingual/multilingual skills is a plus.
- Proficiency in using internet software, Microsoft Office Suite, eSignature tools, Canva, databases and remote collaboration tools.
BENEFITS AFTER 90 DAYS OF HIRE DATE
- Medical, Dental, and Vision insurance
- 15 paid holidays each year
- Earn up to 12 days of vacation leave
- Save for the future with our 403b retirement- automatic and 5% company contribution after two years of employment.
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