Docket Specialist

Riley Safer Holmes & Cancila LLP (RSHC) is a diverse, service‐oriented, and technologically sophisticated firm that is committed to providing legal and client service at the highest levels. We have a national litigation and transactional practice with more than 90 lawyers in offices located in Chicago, San Francisco, Irvine, Ann Arbor, and New York. Founded March 1, 2016, our partnership features leaders in many fields of litigation and transactions including class actions, white collar, product liability, real estate, intellectual property, mergers & acquisitions, and general litigation.

Job Summary:

The Docketing Specialist is primarily responsible for performing regular court runs and meeting docket support requirements for attorneys practicing in multiple courts and jurisdictions. Position will review legal documents in order to calculate, record and disseminate timely response dates pursuant to court rules and civil procedure. In addition, the Docket Specialist will be responsible for docketing in-person and electronic case document filings, have comprehensive knowledge of State and Federal court rules and court procedures, and provide timely reports of response dates on a regular basis. Candidate will also work independently on specific projects and research assignments.

Essential Duties and Responsibilities:

\n
• Calculate and docket all court appearances, documents, and statutes of limitations in accordance with local, state, federal and administrative rules.
\n
• Retrieve calendar dates from each attorney's calendar and input into database. Identify and revise deadlines and events in CompuLaw/Milana or any other docketing platforms when they are updated or concluded.
\n
• Receive and review all incoming emails/mail to ensure all dates are being calendared. Process any calendar requests given by attorney and secretaries.
\n
• Print calendar reports for attorneys and support staff. Send reminders to attorneys about upcoming deadlines, prepare docket reports for attorneys and staff, and assist on other necessary tasks.
\n
• E-File and obtain documents using Pohlman, File&Serve Xpress and other court resources.
\n

* This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Education and/or Experience

\n
• Equivalent to high school diploma
\n
• Proven experience as office clerk or similar position
\n

Preferred:

\n
• College level training or paralegal certificate preferred but not required.
\n

Required Skills/Abilities:

\n
• Working knowledge of MS Office, including Outlook, Word, and Excel, required.
\n
• Detail-oriented, motivated, creative, and capable of managing multiple tasks with conflicting deadlines in a demanding, but rewarding, environment.
\n
• A strong team player, as well as the ability to work on independent projects.
\n
• The ability to adapt to change; work independently with minimal supervision; and work under strict deadlines.
\n
• Self-motivated, exercising sound judgment, demonstrating good time-management and teamwork skills.
\n
• A commitment to providing excellent client service, and effectively interacting with clients as well as staff at all levels.
\n
• The flexibility to work overtime as needed to meet deadlines.
\n

Physical Requirements:

\n
• Prolonged periods of sitting at a desk and working on a computer.
\n
• Must be able to lift up to 15 pounds at times.
\n

Salary Range:

$55,000-$65,000

*Salary will be determined based on the candidate’s experience and skillset.

The position is full-time non-exempt and requires standard employment screens, including a background check of educational, employment, and criminal histories. RSHC offers a comprehensive benefit package which includes medical, dental, vision, life insurance, short- term and long-term disability, and 401k.

RSHC is proud to be an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. RSHC is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

No calls or solicitations from recruiters accepted.