Document Preparation Clerk Apply
Initial Posting Date:
02/02/2024 Application Deadline:
02/12/2024 Agency:
Department of Transportation Salary Range:
$3,006 - $3,948 Position Type:
Employee Position Title:
Document Preparation Clerk Job Description:
Office Specialist 1 Document Preparation Clerk
Oregon Department of Transportation
Driver & Motor Vehicle (DMV) Services Division
Building Support Services Section / Document Processing & Imaging Unit
Oregon Department of Transportation
Driver & Motor Vehicle (DMV) Services Division
Building Support Services Section / Document Processing & Imaging Unit
Salem
The role:
Do you have general office experience? Do you have a high attention to detail and enjoy working with a collaborative team? If so, this might be the position for you! Join our team as a document preparation clerk, where you will take in, proofread and prepare vehicle and driver documents prior to being imaged and processed. Apply today!
We encourage people from all backgrounds to apply for our positions. We hope youll join us on our path to increasing diversity, equity, inclusion and belonging through
our values, commitments, strategies and actions
. Before applying, visit our
applicant information website
to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.
A day in the life:
- Proofread vehicle and driver documents to ensure the necessary documents are included in the transaction.
- Prepare documents for imaging by removing all staples, mending any tears in the documents and placing all the documents in the proper order and orientation.
- Identify any missing, extra or incorrect transactions and follow established procedures to return the transactions for correction.
- Research errors using system software.
- Open envelopes and sort and organize documents.
- Use system software to produce production reports and ensure that all vehicle and driver work received are accounted for.
- Use a barcode scanner to scan in each batch of documents.
- Organize the batches of documents following existing procedures with proper labels and identification and then send to their proper production units.
- Follow established procedures to report the volume and dates of the transactions.
- Use policy, procedures and guidelines to make accurate accounting and document preparation decisions while using independent judgement.
- Work in a standard office environment and frequently use office equipment.
- To request a copy of the position description, which includes all duties and working conditions, please emailODOTRecruitment@odot.oregon.gov.
Whats in it for you:
- Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more.Learn moreabout working at the Oregon Department of Transportation and thebenefitswe offer.
- Competitive benefits packages which can be estimated using ourcompensation calculator.
- Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. The salary range listed is the non-PERSparticipating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%. Please review theClassification and Compensationpage for more details.
- Public Service Loan Forgivenessopportunity!
Want to know about new job postings?
Subscribe
to receive weekly email notifications! Minimum qualifications:
One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents;
OR
An equivalent combination of experience and college coursework or training in a general office occupation.
What wed like to see:
If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience, education and alignment with
ODOT values
to help us decide who will move forward. - Experience checking source documents for accuracy and completion.
- Experience preparing documents for processing by removing all staples, mending any tears in the documents and placing all the documents in the proper order and orientation.
- Experience identifying missing, extra or incorrect items in a group of documents.
- Experience using computer software to account for and identify information in a group of documents.
- Experience using system software to produce reports.
- Experience opening envelopes and sorting and organizing documents.
- Experience using a barcode scanner to scan items into a database.
- Experience identifying document types and routing to proper processing areas.
How to apply:
- Complete the following required steps:
- Fill out the application or attach a resume. Please contact the recruiter under the Need help? section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.
- Complete questionnaire. Answer the checkbox-style questions before submitting your application.
-
- After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox.
- If you are a veteran, you may receive preference. Thetask to upload your documentswill come before the public records request and gender identity questionnaire tasks. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.
Need help?
- For questions, call 971-345-1967 or emailODOTRecruitmentJS@odot.oregon.gov.
Additional information:
- We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Securitys I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension]. We are also unable to proceed with Curricular Practical Training (CPT) program requests.
- We may use this recruitment to fill multiple or future vacancies.
- You will be represented by the Service Employees International Union (SEIU).
ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.
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