Document Services Supervisor (Hybrid / NYC)

Document Services Supervisor (Hybrid / NYC)

Location: New York, NY (Hybrid)

Schedule: Monday – Friday, 8:00 AM – 4:00 PM (Flexibility for overtime/weekend deadlines as needed)

Salary Range: $100,000 – $120,000 / year

Position Overview

We are partnering with a premier, award-winning boutique law firm in New York City to find an experienced Document Services Supervisor. In this role, you will oversee the daily operations of the Document Services Department while actively creating, formatting, editing, and finalizing standard and complex legal documents. This position requires a strong leader with exceptional technical document skills, meticulous attention to detail, and the ability to manage workflow efficiently under tight, time-sensitive deadlines.

Primary Job Functions:

• Team Supervision: Oversee daily department operations, organize workflows, provide guidance, and monitor staff performance to ensure a high standard of accuracy, efficiency, and timely deadline adherence.
• Document Production & Formatting: Create, format, and revise complex legal documents—including pleadings, motions, briefs, contracts, correspondence, and memoranda—strictly adhering to firm style guides, court rules, and client specifications.
• Quality Control & Proofreading: Perform meticulous reviews of documents for typographical errors, grammatical mistakes, formatting inconsistencies, and overall quality prior to distribution or court filing.
• Redlining & Comparison: Utilize advanced document comparison software to generate clean redlines, track changes, and manage revisions across multiple document versions.
• Tables & Filings Support: Build and update accurate tables of contents and tables of authorities for briefs and court filings, ensuring compliance with applicable rules. Oversee and coordinate the EDGAR filing process in partnership with paralegals.
• Template & Resource Management: Maintain and update firm-wide document templates, convert external documents (including PDFs) into editable formats while preserving integrity, and coordinate software training for team members.
• Cross-Functional Communication: Serve as the primary liaison between attorneys, paralegals, and administrative staff to clarify requirements, provide status updates, and resolve production roadblocks.

Qualifications & Requirements:

• Technical Proficiency: Advanced expertise in Microsoft Word (styles, formatting, track changes, cross-references, automated features, and bookmarks), alongside strong proficiency in PDF software, Excel, PowerPoint, and document management systems.
• Typing Speed: Minimum typing speed of 80 WPM.
• Experience: Proven experience in legal word processing and document production, with prior supervisory or team-lead experience strongly preferred.
• Education: College degree preferred.
• Working Conditions: Ability to thrive in a hybrid work environment based in New York City, with occasional overtime or weekend hours required to meet critical legal deadlines.