Entertainment Coordinator, Booking

Tao Group Hospitality offers competitive benefits for all full-time team members such as:Medical, Dental, and Vision Coverage401(k) Retirement Program with Employer MatchLife and Disability Insurance PlansAncillary Insurance PlansEmployee Assistance ProgramFertility & Family Forming Support and ResourcesPet InsuranceTAO MarketplaceEmployee DiscountsTime off and much more!The role of Entertainment Coordinator, Booking will be responsible for managing the day-to-day contracting calendar for all venues in Tao Group portfolio outside of Las Vegas. The position will also work closely with the Entertainment Department to ensure all needs are met to successfully execute a DJ and/ or Artist performance at Las Vegas venues. The Entertainment Coordinator - Bookings will also be responsible for multiple aspects, including but not limited to, all administrative duties including confirmation procedures, accounting, managing budgets, guest accommodations and reporting related to the execution of the engagements.ESSENTIAL FUNCTIONS OF THE POSITION INCLUDE, BUT ARE NOT LIMITED TO:Review and administer artist contracts for assigned venues, including NYC, Chicago, and Las VegasMaintain contract status grids and follow up with agencies on outstanding paperworkCollect and track artist invoices and tax forms for New York and ChicagoCoordinate schedules and set times for local Las Vegas DJsReview set time grids and flag discrepancies as neededEnsure vendor agreements are in place for newly booked DJsMaintain local Las Vegas calendar of all competition in the marketMaintain artist birthday calendar and distribute monthly updates to marketing departmentComplete EONs for all Las Vegas venues, including artist hospitality, run of show details, liaison information, approved third-party vendor details, and assist with casino complianceServe as liaison for assigned shows,Monitor DJ communication and respond to questions through Signal as neededCoordinate advancing for Tao Nightclub shows, including DJs and performersCoordinate artist production, room requests, and transportation for Tao Nightclub showsReview and approve Tao Nightclub advancing-related invoices, including ground transportation and hotelMaintain declining budget for Tao Nightclub and provide additional budget support as neededMake real-time spending approvals within assigned scope and use best judgment on additional expensesAssist with additional tasks and projects as assignedEDUCATION/WORKING KNOWLEDGE:Bachelor’s Degree with an emphasis in hospitality and/or equivalent combination of education and experience in a related fieldMinimum of three (3) years industry experience preferredProficient in Windows Microsoft Office, POS systems, Oracle knowledge preferred21+ years of ageSKILLS / PHYSICAL DEMANDS / WORK ENVIRONMENT / SCHEDULE The work environment characteristics and/or physical demands described here are representative of those a Team Member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functionsAbility to write, read, and verbally communicateMust have strong problem-solving skillsExcellent written and verbal communication skills requiredAbility to work under pressure and meet deadlinesMust have good positive energy throughout the dayMust be able to read the computer monitors and print legiblyMust be able to sit and/or stand for extended periods of timeMust be able to move quickly through work and set the pace in the officeMust be able to push and lift up to 25 lbs. with or without assistanceSmall to Medium office environmentOffice, Casino, Nightclub, Bar, Lounge, and/or Restaurant working environment5-25% Local Travel (United States)Work in an environment that is subject to varying levels of noise, crowds, and smoke, the severity of which depends upon the guest volumeMay work extended hours irregular shifts, evening and/or weekend shifts, and holiday work may be requiredMaintain a professional, neat, and well-groomed appearance adhering to Company standardsMust be effective as part of a team; ability to interact with internal and external customers, managers, and co-workers in a professional, courteous mannerAbility to maintain a high level of confidentialityAbility to handle a fast-paced, busy, and somewhat stressful environment