Events Associate

The member organization for industry advancement, ICSC promotes and elevates the marketplaces and spaces where people shop, dine, work, play, and gather as foundational and vital ingredients of communities and economies. ICSC produces experiences that create connections and catalyze deals; aggressively advocates to shape public policy; develops high impact marketing and public relations that influence opinions; provides an enduring platform for professional success; and creates forward-thinking content with actionable insights — all of which drive industry innovation and growth.This position is hybrid and based out of our New York City office reporting to the office on Tuesdays, Wednesdays & Thursdays.Major Duties and Responsibilities:Plan and execute 5-10 live events per year with attendees ranging from 50-200, responsibilities to include:Source venues and vendorsNegotiate contractsPrepare BEOs and order appropriate AVOrder signage, supplies, prepare PowerPointsWork with committees and volunteersProof marketing materialsMonitor expenses; review and submit invoices, reconcile budgetPrepare and assemble badgesPrepare post-event recapProvide on-site support at larger conferences ranging from 1,000-10,000 attendees as neededManage general team operations such as updating calendars and processing credit card authorizationsProvide general administrative support to VP and Senior Manager as neededCore CompetenciesPlans and Aligns - Planning and prioritizing work to meet commitments aligned with organization goalsDrives Results - Consistently achieving results, even under tough circumstancesAction Oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasmCollaborates - Building partnerships and working collaboratively with others to meet shared objectivesInstills Trust - Gaining the confidence and trust of others through honesty, integrity and authenticityQualifications:Bachelor’s Degree in Hospitality or related field preferredUp to 2 years professional experience planning in-person, small-scale events and providing administrative support for events and conferences preferredExcellent oral and written communication skillsStrong computer skills including: MS Office 365, Adobe, Concur