Events & Communications Manager Apply
A full job description is also available at www.ggchamber.org.
Una descripcin completa del trabajo para este puesto - Gerente de Eventos y Comunicaciones - est disponible tambin en espaol en www.ggchamber.org.
Title: Events & Communications Manager
Reports to: President & CEO
Status: F/T, exempt
YOUR CAREER AT GGCC:
Learn about all aspects of the nonprofit sector, where every day brings new challenges and opportunities. Whether youre drawn to the mission-driven work of a 501c-3 or the industry advocacy of a 501c-6, the GGCC offers a unique platform of individuals looking to contribute to the betterment of the Upcounty.
- Mission-driven work: Contribute to a meaningful cause and make a positive impact on your community.
- Industry Advocacy: Be a part of an organization that advocates for and promotes the interests of the business community.
- Diverse Experiences: Gain a diverse range of experiences due to the multifaced nature of nonprofit work.
The GGCC seeks a detail-oriented individual for the position of Events & Communications Manager. The Events & Communications Manager is responsible for coordinating networking events for the GGCC, producing marketing materials, writing the weekly e-newsletters and quarterly newsletter, social media content creation and scheduling, and other related duties. The Events & Communications Manager works closely with and reports to the President & CEO, and jointly works on events for the GGCC and the GGCC Community Foundation.
This role is ideal for a candidate with 2-5 years of experience that includes stakeholder outreach and social media marketing.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Event Planning:
- Manage routine networking events and other special events from the planning stage through event follow-up.
- For Signature event series, liaise with the GGCC Events Committee and GGCC Community Foundation Board for volunteer and logistics support.
- For larger events, help secure sponsors, locations, and caterers.
- Review contracts regarding events for CEO signature.
- Maintain the website event calendar.
- Develop and distribute appropriate marketing materials for events.
- Monitor event registration and report numbers to appropriate sources (caterer, hotel, etc.).
- Track registrations through the website, phone calls, and emails.
- Responsible for event checklists for each event.
- Keep accurate notes/paperwork on each event and maintain the event spreadsheet, including projected attendance and revenues.
- Organize administrative event needs with registration information, name badges, walk-in sheets, etc.
- Develop and provide an agenda for those involved in the event and collect door prizes.
Networking Events -- During the Event:
- Manage the registration table for all GGCC networking events, including breakfasts, lunches, and special workshops or other membership activities.
- Process credit cards for paid events.
Networking Events -- After the Event:
- Record final event attendance in the database.
- Thank-you letters, attendance lists to sponsors, checking with bookkeeper to ensure proper invoicing and collections.
- Event registration/revenue reconciliation in collaboration with CEO.
- Review final invoices and compare with contract before submitting for approval.
Marketing Responsibilities:
- Review and update visual displays for GGCC activities, e.g. signage.
- Broadcast weekly e-blast newsletters.
- Design and write quarterly report.
- Develop marketing materials, including, but not limited to press releases and event flyers.
- Maintain media list.
- Conduct periodic member surveys, tally results, and produce report.
- Monitor and update GGCC website and social media pages.
Ribbon-cuttings:
- Coordinate all the activities for ribbon-cutting ceremonies, including ensuring materials are ready and present for the ceremony.
- Issue invitations to the Board of Directors and public officials in a timely fashion.
- Request citations from public officials.
Awards Programs:
- Order plaques for awardees and assist CEO in coordinating scoring panels as relevant.
Staff Liaison to the following committees:
- Events, Young Professionals Group.
- Database entries for event and committee registrants' event setup.
Other General Office Duties:
- Take photos for social media and e-blast newsletter at CGGCC events and activities.
- Maintain photo archive.
- Print and distribute mailing labels to event sponsors upon request.
- Order board badges.
- Certificates of Origin - Process and take payment for Certificates of Origin as requested.
- Maintain supplies for networking events.
- Other duties as assigned by the President & CEO.
REQUIRED EDUCATION, SKILLS, EXPERIENCE:
- 2-5 years experience in similar field including stakeholder outreach;
- Strong communication skills, including with social media and written communication to stakeholders;
- Strong organizational skills, using a reliable task management system to maintain order of all current and future responsibilities;
- Strong customer service experience;
- Ability to work well in a small-team environment;
- Ability to organize effectively to manage cycles of many events simultaneously;
- Previous experience with sales databases preferred (GGCC uses CCA);
- Computer literacy (specifically Microsoft Suite of products);
- Some experience with WordPress is helpful;
- Some experience with the design program Canva and managing email campaigns (Constant Contact, MailChimp or something similar).
PREFERRED EDUCATION, SKILLS, EXPERIENCE:
- Bachelor's Degree in relevant field - communications, media, marketing, or similar;
- 1-2 years experience working in a nonprofit organization;
- 1-2 years experience managing volunteers;
- Spanish language ability.
WORK ENVIRONMENT:
GGCC is a typical office environment, located on the 2nd floor of an office building. Elevator-accessible.Events are held periodically in the early morning or evening hours at various venues in the Upcounty region of Montgomery County.You will need reliable transportation.
SCHEDULE:
- 40 hours per week worked largely between 9am-5pm except for planned breakfast or after-hours events (flex schedule accordingly). Occasional weekend community events.
- Hybrid options negotiable; preference to be on-site at least 30 hours weekly to collaborate with team.
COMPENSATION & BENEFITS:
- $52,000-$55,000 annually
- Fully-paid healthcare insurance premium for full-time employee
- IRA contribution program
- Free parking
- 15 days combined vacation/personal/sick leave
- 12 paid federal holidays
TO APPLY:
Please email a resume, 3 professional references, and a writing sample to pross@ggchamber.org.
FOR MORE INFORMATION ON THE CHAMBER VISIT WWW.GGCHAMBER.ORG.
The Gaithersburg-Germantown Chamber of Commerce celebrates diversity and inclusion as core values. GGCC is an Equal Opportunity Employer. It does not tolerate discrimination against applicants or employees on the basis of gender, race, color, religion, national origin, age, sexual orientation, disability, citizenship, or any other characteristic protected by law. Candidates from diverse backgrounds are strongly encouraged to apply.
