Position Details
Executive Admin Apply
Job Description
Job Description
We are looking for an Executive Admin to provide high-level support to senior executives in Daytona Beach, Florida. This role requires exceptional organizational and communication skills to manage complex schedules, travel arrangements, and sensitive matters. The ideal candidate will ensure seamless transitions between office, remote work, and travel while maintaining focus on business and personal priorities.
Responsibilities:
• Manage executive schedules, ensuring appointments and meetings are effectively organized and prioritized.
• Coordinate detailed travel plans, including flights, accommodations, and itineraries for business and personal purposes.
• Act as the primary point of contact for internal and external stakeholders, maintaining professionalism and discretion.
• Facilitate executive meetings by preparing agendas, presentations, and necessary documentation.
• Handle sensitive information with confidentiality and proactively address related tasks.
• Oversee seamless transitions between office, remote work, and travel environments.
• Monitor and address time-sensitive tasks to support uninterrupted business operations.
• Utilize tools such as Microsoft Outlook and Excel to optimize scheduling and reporting processes.
• Collaborate with other team members to align on priorities and ensure smooth workflow.
• Provide administrative support, including document preparation and correspondence management.• Minimum of 7 years of experience supporting senior executives, founders, or company owners.
• Proven ability to coordinate complex travel schedules involving multiple stakeholders.
• Familiarity with private company or closely held environments is preferred.
• Exceptional organizational skills with the ability to manage competing priorities effectively.
• Strong communication skills, both written and verbal, with a detail-oriented approach.
• High level of discretion and ability to handle sensitive matters confidentially.
• Proficiency in Microsoft Outlook and Excel, including advanced formulas.
• Experience preparing detailed agendas, reports, and presentations for executive meetings.
Responsibilities:
• Manage executive schedules, ensuring appointments and meetings are effectively organized and prioritized.
• Coordinate detailed travel plans, including flights, accommodations, and itineraries for business and personal purposes.
• Act as the primary point of contact for internal and external stakeholders, maintaining professionalism and discretion.
• Facilitate executive meetings by preparing agendas, presentations, and necessary documentation.
• Handle sensitive information with confidentiality and proactively address related tasks.
• Oversee seamless transitions between office, remote work, and travel environments.
• Monitor and address time-sensitive tasks to support uninterrupted business operations.
• Utilize tools such as Microsoft Outlook and Excel to optimize scheduling and reporting processes.
• Collaborate with other team members to align on priorities and ensure smooth workflow.
• Provide administrative support, including document preparation and correspondence management.• Minimum of 7 years of experience supporting senior executives, founders, or company owners.
• Proven ability to coordinate complex travel schedules involving multiple stakeholders.
• Familiarity with private company or closely held environments is preferred.
• Exceptional organizational skills with the ability to manage competing priorities effectively.
• Strong communication skills, both written and verbal, with a detail-oriented approach.
• High level of discretion and ability to handle sensitive matters confidentially.
• Proficiency in Microsoft Outlook and Excel, including advanced formulas.
• Experience preparing detailed agendas, reports, and presentations for executive meetings.
