Job Title: Executive Administrative Assistant

Location: Starke, Florida

Employment Type: Full-Time

About the Opportunity:

We are partnered with a leading heavy civil contractor known for delivering high-quality infrastructure projects. This organization has built a strong reputation for safety, innovation, and operational excellence across its projects.

Position Overview:

We are seeking a highly organized and proactive Executive Administrative Assistant to support the Project Management team and help drive day-to-day efficiency. This individual will play a key role in managing administrative functions in a fast-paced environment.

Key Responsibilities:

• Provide high-level administrative support to Project Management, including calendar management and meeting coordination
• Prepare and edit correspondence, reports, and presentations with accuracy and professionalism
• Manage and prioritize incoming communications, ensuring timely follow-ups
• Maintain organized filing systems and ensure documentation is easily accessible
• Assist with project tracking, timelines, and administrative coordination
• Coordinate meetings, including preparing agendas and taking minutes
• Handle confidential information with discretion
• Collaborate with internal teams to support communication and workflow

Qualifications:

• Proven experience as an Executive Administrative Assistant or similar role (construction or civil industry preferred)
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools
• Strong written and verbal communication skills
• Excellent organizational and time-management abilities with attention to detail
• Ability to manage multiple priorities independently and within a team environment
• Familiarity with construction terminology/processes is a plus
• Degree in Business Administration or related field preferred

Why Consider This Opportunity:

• Competitive salary and full benefits package
• Opportunities for professional growth and development
• Collaborative and fast-paced work environment
• Opportunity to support impactful infrastructure projects