Executive Administrative Assistant Apply
Company Description:
Ferrara Buist Companies is a Regional Market leader in the private commercial development and construction arena. Ferrara Buist provides Design\\\\Build services. Developer Assistance in Diligence,
Site planning and Complete General Contracting Services in the Carolinas.
The Executive Administrator will lead the daily office support of all PMs and handle coordination for
all daily office activities including but not limited to Providing Administrative Assistance to all Team
Members from CMs to PMs, Estimators and Managing Members Adam Ferrara and David R. Buist.
Daily and Monthly Responsibilities:
- Assist with the onboarding of new company members a few time per year
- Weekly and Monthly ordering of office supplies and materials
- Manage the incoming organization of all bills incoming and payments outgoing to provide the Charleston office with organizational support
- Assist with updating Pipeline with our suite of subcontractors when called upon
- Provide Team meeting support by assisting in the production the agendas for the PM meeting and the CM meeting and taking minutes that will be produced by you, sent out to the team on a weekly basis, and uploaded to the server.
- Ensure that all phones are operating properly by employing assistance from our local providers
- Ensure that we are getting the office cleaned 3 times a month and that the garbage is removed weekly.
- Keep the kitchen area in good clean working order and stocked for coffee and beverages for the team and guests
- Provide quarterly feedback to all team members on how they can provide help to you to assist them.
- Greeting and corresponding with clients, municipalities, vendors tenants, real estate brokers, and design professionals both in person and on the phone.
- Maintain office hours from ___9:00 am__ to _3:00 pm______, Monday to Friday with a 30 min lunch
- Supporting preconstruction manager with distributing subcontract agreements, certificates of insurance for subcontractors
- Support project manager applying for construction permits, and project correspondence
- Support Human Resource manager with collecting time sheets
- Support CFO with reconciling accounts payable and receivables by researching invoices if asked
- Support project manager with monthly contractor and developer applications for payment
- Coordinate warranty document request to trades for specific projects
- Assist PM staff in preparing close-out and warranty info binders/ flash drives for Owners upon project completion
- Coordinate plan printing and receiving
- Setup and maintain filing, project binders and invoice organizing
- Understand that due to the size of our local office that you may be asked to perform work outside of the above scope as you begin to gain more knowledge of the construction industry we may ask for responsibilities that are more complex and as such, your compensation levels will be evaluated.
Knowledge/Critical Skills:
- Computer literate, specifically Proficient in Microsoft Office Suite
- Familiar with Sharefile, and the Citrix remote desktop platform a plus
- Familiarity with construction billing and the AIA G702/G703 application for payment forms a plus
- Working knowledge of conditional and partial lien releases
- Notary Public obtained
- Ability to work independently
- Must have excellent written and oral communications skills
- Self-motivated
- Well organized, detail oriented and ability to multitask
Compensation and Benefits
Re: Office Manager Ferrara Buist - Charleston SC Division
Salary: Hourly pay of $22-$26 per hr.
Benefit Offerings at 90 days: Only for full time employees
Health insurance FB pays premiums for employee
Dental Insurance Offered, employee pays 100% of premiums
Life Insurance FB pays premiums for employee
Other insurance offerings, as follows:
Short-Term Disability Insurance (employee pays premiums)
Long-Term Disability Insurance (employee pays premiums)
Critical Illness Coverage (employee pays premiums)
Hospital Indemnity Coverage (FB pays premium for employee)
Accident Coverage (FB pays premiums for employee)
401(K) Plan FB matches up to 4% of employee contributions
Acceptance: ________________________
Date: ______________________________
Send all resumes to info@ferrara-buist.com attn. Adam
Job Type: Full-time
Pay: $20.73 - $26.97 per hour
Expected hours: 30 per week
Benefits:
- Dental insurance
- Professional development assistance
Schedule:
- Day shift
- Monday to Friday
People with a criminal record are encouraged to apply
License/Certification:
- Driver's License (Preferred)
Ability to Relocate:
- Charleston, SC 29492: Relocate before starting work (Required)
Work Location: In person
Send Us Your Feedback
Sign In
Please check your email. We have sent you a password reset link. This link will expire in one hour.
Please input your account's email
Apply to this Job
Already have account? Login here
Send this job to my email
Please wait..!!