We seek an Executive-level Administrative Support Specialist to provide comprehensive support to an executive and their leadership team. This is a temporary position with the potential for extension to a longer-term contract based on performance.

Responsibilities:

• Manage complex calendars, schedule meetings, and coordinate appointments for the executive and their team.
• Process expense reports following company policies and procedures.
• Place catering orders for team meetings and events.
• Provide general administrative support, including but not limited to:
  • Managing correspondence and documentation
  • Answering and directing phone calls
  • Preparing and distributing meeting materials
  • Maintaining office supplies
• Perform other administrative tasks as assigned.

Qualifications:

• Strong organizational and time management skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent verbal and written communication skills
• Ability to prioritize tasks and meet deadlines
• Discretion and ability to handle confidential information
• Experience in an executive support role preferred