Executive Administrative AssistantGreen Circle Growers was founded in 1968 by John van Wingerden. With just a few acres, Green Circle Growers began selling to other companies like variety stores, lumber yards, hardware stores, and grocery stores. Today, Green Circle Growers is still owned and operated by the van Wingerden family and has grown to over 170 acres of indoor growing space. Our state-of-the-art greenhouses offer many different environments to keep up with the demanding mix of products that today's market expects. We now provide plants to regional and national stores across the United States and Canada. We are able to market and offer broad products to mass merchants, as well as to growers. The retail market expects the full line of annuals in flats, containers, and baskets. The grower line produces pre-finished containers, plugs, and liners.Position OverviewThe Executive Administrative Assistant provides high-level administrative support to senior executives, ensuring efficient day-to-day operations. This role requires exceptional organizational skills, discretion, strong communication abilities, and the capacity to manage multiple priorities in a fast-paced environment.Job DutiesProvide comprehensive administrative support to executive leadershipManage complex calendars, scheduling meetings, travel, and appointmentsPrepare and edit correspondence, reports, presentations, and agendasServe as a primary point of contact between executives and internal/external stakeholdersCoordinate meetings, including logistics, materials, and follow-up actionsHandle confidential and sensitive information with professionalism and discretionTrack deadlines, prioritize tasks, and proactively manage executive workflowsAssist with special projects, research, and executive initiativesCoordinate executive-level meals and hospitality arrangements, ensuring a high standard of professionalism and serviceProcess expense reports and maintain accurate recordsSupport office operations and cross-functional coordination as neededAll other duties as assignedQualifications And Education RequirementsAssociate's or Bachelor's degree preferred, or equivalent professional experience37+ years of administrative support experience, preferably supporting senior executivesStrong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration toolsExcellent written and verbal communication skillsHigh level of organizational, time-management, and problem-solving skillsAbility to work independently and manage competing prioritiesProfessional demeanor with strong interpersonal skillsStrong systems and process orientation with demonstrated analytical thinking and problem-solving skills.Physical Environment & RequirementsClimate-controlled office or home office environmentContinuously requires vision, hearing, twisting, and talkingFrequently requires sitting, standing, fine dexterity, and handlingOccasionally requires walking, climbing stairs, lifting (up to 20lbs), carrying, reaching, kneeling, pushing/pulling, bending, and crouchingRarely requires climbing