This role blends high-level executive support with cross-functional coordination.

The ideal candidate is resourceful, discreet, detail-driven, and thrives in a fast-paced environment—someone who can anticipate needs, communicate confidently across all levels, and follow through without dropping the ball.

What You'll Do

• Provide high-level administrative support to owner and corporate executives, including calendar management, travel coordination, organization, and occasional personal assistance.
• Serve as a liaison between senior leadership and team members to ensure strong communication and follow-through.
• Manage monthly credit card reconciliations, including coding and receipt tracking company wide.
• Oversee company wide review management, Yelp monitoring, and provide analytics reporting to VP's and General Managers.
• Coordinate Board and Investor communications, organize financial materials, and assist in preparing presentation decks.
• Assist
• Assist with facilities, vendor coordination, contract oversight, and office supply procurement company wide.
• Support compliance and vendor management processes, including OSHA coordination, Comply Auto tracking, and customer opt-outs.
• Oversee conference room management, business card ordering, phone system coordination, and snack program tracking.

Required Qualifications

• 3+ years of experience supporting C-Suite leadership, 
• Strong organizational and time-management skills with the ability to juggle multiple priorities
• High attention to detail—especially with reconciliations, document management, and reporting
• Professional communication skills (written, verbal, and interpersonal)
• Ability to handle confidential information with discretion
• Proficiency with Microsoft Office and/or Google Workspace, calendars, Excel proficient,  presentation tools
• Strong PowerPoint/Google Slides/Canva skills for board/investor material
• Valid driver’s license and ability to travel on occasion. LA based position, with travel to Temecula and San Diego. 

Preferred Qualifications

• Experience in multi-location operations, or a fast-paced corporate environment
• Comfort preparing analytics summaries and reporting (reputation metrics, trends, rollups)
• Familiarity with vendor management, contracts, and compliance processes (OSHA, privacy/DPAs, opt-outs)

Salary range:  50k -80k