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Executive Administrative Assistant

Posted on: Nov 13, 2026

Smart IMS Inc
Westlake, Texas
Salary: $20 per hour
Onsite
Full-time

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Job Title :

Executive Administrative Assistant

Job Type :

Full-Time

Job Location :

Westlake Texas United States

Remote :

Job Description :

Job Title: Executive Administrative Assistant
Duration (Contract): 6 Months
Client Location: Westlake, TX

Location Preference: Onsite

Job Description:

As an Executive Assistant, you will be supporting leaders within Human Resources, you'll be a trusted partner who helps leaders stay focused on the priorities that shape the employee experience across Client. You'll anticipate needs, solve problems, and bring structure and forward momentum to a dynamic environment where priorities can shift quickly.

You'll manage complex calendars, meetings, travel, expenses, leadership gatherings, and time-sensitive requests while creating polished materials and reports that support communication and informed decision-making. You'll also help coordinate programs and key initiatives, navigate sensitive information with discretion, and build strong relationships across HR and the broader organization. Your ability to connect the dots, exercise sound judgment, and adapt as needs evolve will help leaders and teams operate at their best and make a meaningful impact across Client.

Required Skills, Experiences, Education and Competencies:

7+ years of experience as an Executive Assistant
Advanced proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
Demonstrated project management skills with strong attention to detail and a track record of delivering high-quality work
Ability to build positive, trust-based relationships with employees at all levels, including senior leaders, external partners, vendors, and regulators as needed
Exceptional communication and interpersonal skills with the ability to collaborate effectively across teams and leadership levels
High level of integrity and professionalism when handling confidential and sensitive information
Demonstrated adaptability and sound judgment when navigating changing priorities and unexpected challenges

Preferred Qualifications:

Experience supporting Human Resources leaders or working within an HR-related function
Strong organization and priority management skills with the ability to manage multiple projects and deadlines
Ability to anticipate needs, recognize potential challenges, and develop thoughtful solutions with minimal guidance
Demonstrated success in an ambiguous, fast-paced, and results-focused environment
Resilience and a positive, flexible approach to change and problem-solving
Willingness to step beyond immediate responsibilities and provide support or coverage when needed

The hourly range for roles of this nature are $20.00 to $30.00/hr. Rates are heavily dependent on skills, experience, location, and industry.

cyberThink is an Equal Opportunity Employer.

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Position Details

Posted:

Nov 13, 2026

Reference Number:

95377-45036

Employment:

Full-time

Salary:

$20 per hour

City:

Westlake

Job Origin:

CIEPAL_ORGANIC_FEED

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