Job Title: Executive Administrative Assistant Department: Administration or Human Resources Reports To: President Type: Full-Time FLSA Status: Non-Exempt Hours: 40+ hours per week Pay Range: $29.00 – $36.00/hour About VHV Company VHV is a full-service mechanical construction contractor specializing in high-quality plumbing, piping, and HVAC systems for commercial, industrial, and institutional clients across Vermont and New Hampshire. Headquartered in Winooski, VT, we’ve been building trusted relationships and delivering innovative solutions for over 75 years. At VHV, you’re not just an employee—you’re an owner. As a 100% employee-owned company, we value teamwork, integrity, safety, continuous improvement, and treating each other with respect. Join a team committed to excellence, collaboration, and growth. Our Core Values: Know & Do What’s Right Committed to Improvement Team Focus Our Core Focus: Hire, Promote, Reward, Repeat Position Summary The Executive Administrative Assistant is a key support role responsible for driving efficiency and alignment across the Leadership Team. This person will assist the President in managing priorities, organizing internal and external communications, and helping execute company initiatives. This seat will coordinate projects, support internal marketing and events, and ensure smooth administrative operations in alignment with our EOS (Entrepreneurial Operating System) structure. The right candidate will “Get It, Want It, and have the Capacity to do it” (GWC) and embody our Core Values in everything they do. Key Responsibilities LMA – Lead, Manage, and hold Accountable Own and drive completion of key administrative projects for the President Anticipate needs and proactively manage schedules, communications, and materials Support Leadership Team with execution of quarterly Rocks and preparation for L10 meetings Internal Marketing & Culture Lead internal social media and employee recognition initiatives Assist with planning and execution of company events, quarterly meetings, and Board of Director meetings Help maintain the Weekly News bulletin and assist with publishing the quarterly company newsletter Administrative & Operational Support Coordinate travel and logistics for company conferences and external meetings Provide administrative assistance to departments as needed (HR, IT, Ops, Service, Sales, Marketing, etc.) Support recruitment and onboarding efforts, including job postings, candidate tracking, and interview coordination Maintain accurate distribution lists and team calendars in coordination with IT Marketing & Communications Support Collaborate with the Sales and HR teams on social media presence and campaigns Assist with customer visits and internal branding efforts using tools like Canva and HubSpot Qualifications & Competencies 3+ years of experience in an administrative or executive assistant role Strong organizational, time management, and follow-through skills Proficient in Microsoft Office Suite, Teams, and Canva Working knowledge of social media platforms for business use Experience with EOS or willingness to learn and operate within the EOS framework High level of discretion and professionalism; able to handle confidential information Positive, proactive, and dependable team player who thrives in a fast-paced environment Must have access to a vehicle and be able to travel locally when needed Software & Technical Knowledge Microsoft Office (Outlook, Excel, Word) Microsoft Teams HubSpot How We Work: EOS + Continuous Improvement VHV operates on the Entrepreneurial Operating System (EOS) , with a focus on: Vision People Data Process Issues Traction This framework helps our team stay aligned, accountable, and continuously improving. Opportunities for advancement exist for high-performing team members. We live our core value of being Committed to Improvement, offering access to education, training, and cross-functional growth. At VHV, we don’t just fill roles—we grow careers. Physical Requirements & Work Environment Office-based position with frequent computer use (67–100% of the day). Ability to sit, stand, walk, use hands/fingers for extended periods. Must lift and carry up to 25 lbs occasionally (files, supplies). Occasional travel or site visits may be required. Clear verbal communication and accurate data entry required. Disclaimer: This job description outlines the general nature of the role and may not include all tasks or responsibilities. Team members may be asked to perform duties outside of their primary responsibilities as needed. Employee Benefits VHV offers industry-leading pay. Benefits packages include: Health Insurance Vision Insurance Life Insurance Paid Holidays Profit Sharing Short-Term and Long-Term Disability 401(k) Plan, with Company Match Employee Owned Company (ESOP) Ongoing Employee Training Accident and Critical Illness Insurance Employee Assistance Program HSA Employer Contribution Equal Opportunity Employer VHV provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Start Your Career at VHV Today! Jumpstart your growth with our comprehensive professional development, training, and opportunities. #J-18808-Ljbffr