Reports To: President/Chief Executive Officer (primary) and Director of Development (secondary) Job Description The Executive Administrator provides high-level, confidential, and strategic administrative support to the President/CEO of the YMCA of Collier County. This role is essential to executive operations, fundraising support, volunteer engagement, and organizational effectiveness. The Executive Administrator serves as a trusted partner and liaison to leadership, the Board of Directors, donors, volunteers, and community stakeholders while advancing the YMCA’s mission. Work Schedule: Core hours Monday–Friday 9-6 (12:30 break), with occasional evenings and Saturdays/Sundays to support events, meetings, and community engagement activities. Qualifications Bachelor’s degree or equivalent experience. 5–7 years of executive or senior-level administrative experience. Experience supporting fundraising, volunteer coordination, or Board operations. Exceptional organizational and communication skills. Ability to manage confidential information with discretion. Essential Functions Executive Leadership Support Serves as a trusted liaison between the CEO, board members, senior staff, volunteers, and community partners. Provide comprehensive administrative support to the President/CEO and Director of Development. Serve as a connector between the President/CEO and direct reports by facilitating the flow of information, priorities, and follow-up. Prepare agendas, briefing materials, presentations, and correspondence. Tracks and supports CEO priorities tied to strategic plan, capital projects, major fundraising, and community initiatives. Attend committee and board meetings with CEO and other meetings as directed. Anticipates needs, flags risks, and ensures follow-through on commitments. Models professionalism, kindness, and discretion. Handles confidential matters with discretion, professionalism, and sound judgment. Helps maintain a welcoming, organized, mission-aligned environment. Represents the President/CEO internally and externally as appropriate. Supports HR functions such as onboarding, offboarding, compliance documentation, and staff communications. Ensures smooth internal workflows and consistent processes across departments. Cross-Functional & Team Support Helps manage information flow between teams. Assists with project tracking and follow-through. Creates a system and helps manage information flow between teams. Assists with project tracking and follow-through. Provides backup administrative support across departments. Board of Directors & Volunteer Leadership Support Coordinate Board and committee meetings, including Development-related committees with giving direction to the Development Assistant as needed. Prepare and distribute materials, record minutes, and track action items. Maintain governance records and support Board onboarding and engagement. Development, Fundraising & Event Support Provide administrative and logistical support for fundraising initiatives and volunteer/donor engagement. Coordinate along with Development Assistant for donor meetings, materials, and follow-up. Support fundraising events, including evenings and weekends as needed. Volunteer Recruitment & Management Support recruitment, onboarding, and coordination of volunteers. Serve as a primary point of contact for volunteers. Maintain volunteer records and assist with recognition and retention efforts. Organizational & Strategic Support Assist with tracking executive priorities and strategic initiatives. Compile reports, summaries, and dashboards for leadership review. Maintain Board portal. Office & Operations Management Manage executive office systems and workflows. Ensure supplies and office is properly maintained. Coordinate travel, expense reporting, and administrative budgeting. Identify process improvements to enhance efficiency. Other duties as assigned or necessary. #J-18808-Ljbffr