Executive Assistant

Executive Assistant to CEOLocation: Middletown, OHWork Arrangement: On-SiteTravel: 1-2 times per weekHours: Full-time, plus travel and on-call hours as neededAbout This OpportunityWe're seeking an exceptional Executive Assistant to provide high-level administrative and strategic support directly to our CEO. This is a unique opportunity to work at the heart of our organization, serving as a trusted advisor and essential partner in our company's success. You'll manage complex schedules, coordinate critical communications, and ensure our CEO can focus on leading our mission-driven, results-oriented company.If you thrive in a fast-paced, entrepreneurial environment and excel at juggling multiple priorities with grace and discretion, this role offers the chance to make a meaningful impact at the executive level.Key ResponsibilitiesExecutive Partnership: Serve as the CEO's trusted right hand, reporting directly and maintaining a close working relationship to keep leadership informed of upcoming commitments and organizational dynamicsCalendar & Schedule Management: Manage an extremely active calendar of appointments, events, deadlines, and personal dates while strategically blocking time for professional development and personal well-beingAdministrative Excellence: Provide comprehensive secretarial support including appointment scheduling, supply management, guest relations, filing organization, and inter-office communicationsCommunications Hub: Serve as the primary point of contact for internal and external stakeholders regarding CEO activities, corporate initiatives, philanthropic efforts, and business relationshipsStrategic Correspondence: Draft acknowledgment letters, personal correspondence, and professional communications that reflect the CEO's values and leadership styleProject Coordination: Oversee special projects from conception to completion, coordinating with internal teams and external partners to ensure accuracy, accountability, and successful deliveryTravel Coordination: Plan and manage all travel arrangements including ground transportation, commercial flights, and private aviation; accompany the CEO on business trips as neededStakeholder Relations: Represent the CEO's office with credibility and professionalism across multiple plant locations, charitable organizations, and business associatesBoard Support: Provide liaison and support services to board meetings and governance activities as neededOrganizational Oversight: Maintain meticulous organization of physical and digital files, contact lists, and compliance documentation; conduct audits as requestedResearch & Intelligence: Conduct research on market trends, political developments, and biographical information to keep leadership informedRequired QualificationsBachelor's degree8+ years of administrative or executive assistant experience, preferably with smaller companies (under 200 employees)Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)Proficiency with Adobe and Google WorkspaceExceptional organizational and time management skillsOutstanding written and verbal communication abilitiesAbility to exercise mature judgment and maintain strict confidentialityStrong interpersonal skills and ability to work effectively with diverse personnelWillingness to travel 1-2 times per week and work extended hours when neededValid driver's license and comfort with various modes of transportationAbility to work independently and manage multiple priorities under pressurePreferred Qualifications & SkillsProject management software experienceERP systems knowledgeSocial media and web platform proficiencyExperience in a mission-driven or philanthropic organizationFamiliarity with industry-specific terminology and business practicesExperience attending board or governance meetingsCore CompetenciesDiscretion and confidentialityAdvanced calendar and schedule managementProfessional correspondence (written and oral)Event and function planningResearch and information gatheringFollow-up and accountability trackingAdaptability and proactive problem-solvingProfessional presence and communicationAttention to detail and organizational excellenceWhat We're Looking ForThe ideal candidate is a mature, professional individual who thrives in a fast-paced, entrepreneurial environment. You possess exceptional judgment, strong communication skills, and the ability to balance multiple competing priorities with ease. You're comfortable working independently on complex projects while remaining responsive and collaborative. You understand the importance of confidentiality and discretion, and you take pride in supporting leadership with excellence and integrity.You're flexible, adaptable, and genuinely enjoy working in a mission-driven, results-oriented culture. You have the maturity to navigate sensitive situations with grace and the initiative to anticipate needs before they arise.What We OfferWe invest in our team members' professional development, including support for executive assistant training programs. You'll work in a collaborative, entrepreneurial environment where your contributions directly impact organizational success.Ready to Apply?If you're an exceptional administrative professional ready to make an impact at the executive level, we'd love to hear from you. Apply today to join our team and become an integral part of our leadership.