Position Details
Executive Assistant (Confidential Secretary) DOH7896 Apply
Description
We're seeking an exceptional Executive Assistant to be the driving force behind our Chief of Staff, playing a pivotal role in advancing our mission to improve and protect the health of all Washingtonians. As the primary executive support for our Chief of Staff, our Executive Assistant will be at the forefront of initiatives that make a real difference. Your contributions will directly influence our ability to lead and execute activities crucial to our agencys mission.
Why Youll Love This Role
- Dynamic Environment: This is not your average desk job! Be prepared for a high visibility, high volume role where each day brings new challenges and opportunities. If you thrive in a fast-paced environment and love variety, this is the role for you.
- Key Liaison: You'll be the face of our Chief of Staff, managing calendars, scheduling appointments, and serving as the primary liaison with agency staff, state agencies, the Legislature, and the public. Your ability to build and maintain relationships will be a key asset.
- Confidential Mastery: Handling confidential and time-sensitive material will be second nature to you. In an environment where professionalism, efficiency, and communication skills are paramount, you'll shine.
Responsibilities Will Include
- Strategic Calendar Management: Take charge of the Chief of Staff's calendar, scheduling appointments, speaking engagements, and travel arrangements. Be the maestro behind the scenes, ensuring seamless coordination in a dynamic environment.
- Exceptional Communication: Independently compose, edit, and type correspondence on behalf of the Chief of Staff. Serve as a communication link between the Chief of Staff and various stakeholders, including agency staff, state agencies, legislators, and the public.
- Information Mastery: Stay informed on emergent issues, political landscapes, and public health activities. Summarize information, make recommendations, and contribute fully as a member of the Office of the Chief of Staff leadership team.
Qualifications and Experience:
Experience defined below may have been gained through paid or unpaid activities. Please ensure any relevant experience defined is outlined in your cover letter, resume, and/or applicant profile.
Option 1: Four (4) or more years progressively responsible, recent experience (within the last 6 years) providing professional-level administrative support to a senior level manager (Washington Management Service Band 3 manager or higher or equivalent).
Option 2: Four (4) or more years of administrative experience similar to administrative support such as office work or professional business experience.
AND experience in the following:
- Knowledge of government organization, business operations and administrative procedures, government functions, office methods and procedures, research and data collection, and state and agency functional and personnel policies.
- Organizational skills, including but not limited to the ability to prioritize work, find information quickly, complete work and return to critical tasks in the midst of multiple interruptions, and multi-task and handle issues quickly but accurately.
- Independently managing time and tasks.
- Composing, editing, and proofreading professional communication materials, including correspondence for executive level or governors office signature.
- Intermediate to advanced experience using Outlook, Word, Excel, PowerPoint, and the Internet.
Core Competencies:
- Cultural Humility - Models and facilitates the development and integration of diverse perspectives through learning about and honoring the different cultures represented in the agency.
- Equity and Inclusion - Removes barriers to accessing shared resources and promotes a culture of equity, social justice and belonging.
- People Impact Orientation - Applies an outward mindset to their work.
- Achievement Orientation - Adds value through personal contribution, technical knowledge, and group achievements.
- Analysis and Problem Solving - Demonstrates ability to identify problems and address them by designing effective solutions.
- Communication - Delivers accessible communications (written, oral and visual) that convey a clear understanding of the unique needs of different audiences.
- Customer and Public Service Orientation - Consistently demonstrates the commitment and capacity to provide culturally relevant services to customers and the residents of Washington.
- Interpersonal Skills - Adapts to and works effectively with a variety of situations and people.
- Organizational Relationships - Collaborates with internal and community partners to improve agency performance.
- Technical and Professional Competence - Applies professional and technical knowledge and skills to fulfill job requirements.
We are the Washington State Department of Health (DOH)
At DOH, we safeguard public health in an ever-evolving world. Through collaboration with local health jurisdictions and state, federal, and private partners, our programs, and services impact every Washingtonian and visitor daily. We're driven by Equity, Innovation, and Engagement, as outlined in our T ransformational Plan for the future of Washington health.
Benefits and Lifestyle
We prioritize your work-life balance and offer one of the most competitive benefits packages nationwide, tailored to support your lifestyle. Discover more about \\\"Why DOH\\\" by visiting Work@Health.
Location and Flexibility
Join us for a career that harmonizes work and life effortlessly. Experience professional growth, a collaborative culture, and the flexibility of partial telework. Based in Tumwater, your schedule can be tailored for success, with 3-4 days a month on-site. Redefine your work experience with us!
Application Process:
- Remember to showcase your relevant education and experience in your application materials.
- DO NOT attach any documents that include photos, letters of recommendation, or private information (transcripts, social security number, year of birth, etc.).
- Click \\\"Apply\\\" to submit your detailed application profile along with the following:
- A cover letter (without personal pictures) describing how you meet the qualifications and why you are interested in this position.
- A current resume (without personal pictures).
- Three (3) or more professional references, to be listed in your profile under the references section, which includes at least one supervisor, peer, and (if you have supervised staff) someone you have supervised or led.
Veterans Preference: Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth year.
Equity, Diversity, and Inclusion: We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.
DOH is an equal-opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veterans status, military status, genetic information, sexual orientation, gender expression, or gender identity.
Questions and Accommodations: If you have questions, need accommodation in the application or selection process, or need information in an alternative format, contact Shawnelle Goalder at shawnelle.goalder@doh.wa.gov. For general DOH recruitment questions, email the Talent Acquisition Team at employment@doh.wa.gov. Deaf or hard of hearing contact Washington Relay Service at 7-1-1; individuals outside of Washington State contact Washington Relay Service at 1-800-833-6874.
Technical Support: Reach out to NEOGOV directly at 1-855-524-5627 for technical support and login issues.
Conditions of Employment:
I am prepared, with or without accommodations, to do the following:
- Commit to a full-time 40-hour work week schedule. (Please note that flexible work schedule requests will be subject to supervisor approval.
- Adjust my work schedule occasionally to align with business needs, which may entail working evenings and weekends.
- Perform my job duties either remotely from home or in-person at the designated DOH site location.
- Travel periodically within the state of Washington.
- Possess the legal ability to operate a state or privately-owned vehicle or arrange alternative transportation for official state business.
- Engage in emergency response exercises and high-priority assignments as assigned during emergency events.
SUBSCRIBE to DOH Job Alerts
Supplemental Information
This recruitment may be used to fill positions of the same job classification across the agency. Once all the position(s) from the recruitment are filled, the candidate pool may be used to fill additional open positions for the next sixty (60) days.
Only applicants who follow the directions and complete the Application Process in-full will have their responses reviewed for consideration.
Experience and education selected, listed, or detailed in the Supplemental Questions must be verifiable on the submitted applicant profile.
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