Job Id: 3294 L3

Duration: 12 Months

Location: 1585 Broadway , New York, NY 10036

Title: Executive Assistant - Event Management & Communications Specialist in NYC 6 months cont

Experience: 5-7 Years

Top Skills:

1. Experience in Leading an Event (Event Management experience)
2. Good Communication Skills (Writing & Verbal Skills)

Hybrid 3 days a week onsite

Occasional travel to 1 NY Plaza office

Job Role: Event Management and Internal Communications Specialist, Technology COO

We offer:

• Flexible working arrangements. Noting there is an expectation to be in our New York office 3 days a week, predominantly based in 1585 Broadway, but occasional days in 1 New York Plaza and other offices dependent on event and stakeholders.

Team Profile:

The Technology Communications and Engagement team sits within the Technology Chief Operating Officer (Tech COO) division.

The team supports the Technology organizational people and business goals, focused on continuing to build the firm's strong and collegiate culture. We do this by developing and delivering clear and compelling communications and engagement, as part of a long-term strategy.

The global team of 20+ supports both internal and external firm activities, providing senior management with tools and resources to communicate effectively to their teams. The group delivers a year-round calendar of strategic objectives to engage the employee population of over 16,000, leading with a clear narrative and achieving results through the delivery of high profile in person and hybrid events and initiatives.

Position Description:

In your role as Events Management and Internal Communications Specialist, you will project lead the planning and delivery of the bi-annual Technology Expo hosted in two New York offices, and support coordination of the global Technology Expo team across the globe.

You will be the internal events point person for planning and delivering in-person and hybrid events led by senior Technology leadership from New York.

You will also plan, write, edit, and measure a broad portfolio of impactful content and messaging for our internal communications and engagement programs under the direction of the Comms Strategic Messaging Lead. The role has a global span, and you will work closely with a globally distributed team.

You have a key role in supporting events led by senior Technology leaders, including the planning and delivery of such events working closely with the Communications & Engagement Team Lead based in New York.

The successful candidate will be a self-starter with excellent event management skills, strong business writing skills, and a passion for creating content for different audiences delivered at live events and across a variety of channels.

Strong project management and organizational skills will be critical at ensuring timely delivery of first-rate work to our clients.

You will be result-driven and approach tasks with precision, creativity, and great attention to detail. You will have exposure to senior stakeholders and should be comfortable presenting to, and advising, this audience.

A track record of delivering under pressure and of managing multiple projects simultaneously with extreme diligence is essential, alongside teamwork, stakeholder management and the ability to contribute in a globally distributed environment.

Candidates should have an interest in technology and financial services communications; however, previous experience in this field is desirable but not mandatory.

Primary Responsibilities:

• Project lead and event manage the New York Technology Expo to be held in May 2025. This marque event is held for one day in each of our 1585 Broadway and 1 New York Plaza offices, showcasing the work of our Technology teams.
• Coordinate the global Expo team, to manage the global project plan working with the regional and locational Technology Communications teams. The role will include creating and printing branding assets, managing budgets, coordinating with vendors and internal teams including Corporate Services, Corporate Communications and Creative Studios, to ensure a wholistic approach to project planning and implementation.
• Project manage and be the on the ground point person for senior leadership events hosted from New York, e.g. Technology Open Forums and MD Briefings.
• Draft, edit and proofread content for a portfolio of key global events, programs, and campaigns, including writing blog posts for Tech This Out weekly newsletter, drafting talking points and emails, and building PowerPoint presentations.
• Be part of project working groups to deliver communications, events, and process improvements, as part of the broader communications and engagement team.
• Track activity and analyze metrics to measure the success of key content, then develop presentations to summarize findings and recommendations.
• You must be a team player who is willing to pitch in and contribute new solutions to further the team's and division's success.

Required Skills:

• Senior event management experience of project leading high-profile events and working with senior stakeholders in a corporate environment.
• At least 4 years + of corporate or internal communications experience in a multinational firm.
• Expert knowledge of PowerPoint, Word, Outlook, Excel, and Adobe Acrobat. Experience of SharePoint/Teams, Photoshop/Illustrator and Jive (or other social networking platforms for business) is beneficial but not essential.
• Proven track record of accomplished business writing, editing and proofreading skills in English, with the ability to translate complex, technical information into easy-to-understand language.
• Ability to write under tight deadlines and manage internal events with minimal oversight or editing, be a quick study of complex situations, and have an excellent eye for both detail and nuance.
• Self-motivated, strong attention to detail and pride in the quality of deliverables.
• Good interpersonal and influencing skills, and ability to work on a variety of topics with many stakeholders and diverse groups at multiple levels within the organization.
• Strong sense of ownership and accountability for work.
• Excellent project management, organizational and time management skills, with the ability to self-organize workload, set priorities and multi-task.
• Intellectual curiosity, self-directed in learning the firm and looking for new ideas to support innovation and continuous improvement.
• A collaborative approach and an ability to work well with others in a complex and matrixed environment.
• Flexible, agile, and team oriented. Able to work calmly, quickly, and error-free during stressful times in a fast-paced environment.

Bachelor's not required

required