Executive Assistant Apply
Position
Executive Assistant
About Us: Association Services, Inc. (ASI) is a dynamic and growing company committed to building the best business environment for Minnesota, North Dakota, and South Dakota farm equipment dealers and North Dakota automobile dealers.
Job Summary: We are looking for an experienced, highly organized, and detail-oriented Executive Assistant to provide high-level administrative support to our organizations leadership. The ideal candidate will have exceptional organizational and communication skills, the ability to handle confidential information with discretion, and a proactive approach to problem-solving.
Responsibilities:
- Manage executives' calendars, appointments, and travel arrangements.
- Coordinate and schedule meetings, both internal and external, ensuring all necessary materials are prepared.
- Act as a point of contact between executives and internal/external stakeholders.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and compile data to support decision-making.
- Perform routine office functions such as copying, faxing, sorting incoming mail, drafting correspondence, screening phone calls, maintaining executive files, and coordinating the payment of invoices.
- Perform front desk receptionist duties by greeting customers in a professional manner and professionally administer all incoming calls.
- Handle confidential information with discretion and professionalism.
- Assist in organizing and coordinating company events and meetings.
- Prioritize and manage multiple tasks simultaneously in a fast-paced environment.
- Perform general office tasks such as filing, data entry, and office organization.
- Manage a variety of daily, monthly, and annual administrative responsibilities, encompassing tasks such as scholarship administration, reconciling accounts, providing support during audits, organizing co-worker celebrations, and facilitating the setup of employee workstations.
- Manage special projects for the President/CEO.
Qualifications:
- Strong organizational and multitasking skills.
- Excellent written and verbal communication abilities.
- Proficient in Microsoft Office Suite and other relevant software.
- Ability to work independently and collaboratively in a team environment.
- High level of discretion and confidentiality.
- Must have valid drivers license with a driving record insurable by the company.
- Prefer 2+ years experience as an Administrative Assistant or similar position.
Benefits:
- 401(k), Paid Time Off, Paid Holidays, and more.
How to Apply: If you are a proactive and detail-oriented professional with the skills and experience required, we invite you to apply for this exciting opportunity. Please submit your resume, expected wage, wage history, and a cover letter outlining your relevant experience to kayla@adand.com.
Job Type: Full-time
Pay: From $40,000.00 per year
Benefits:
- 401(k)
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
People with a criminal record are encouraged to apply
Work Location: In person
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