SHR Talent is partnering with a client in its search for a highly organized Executive Assistant to support the Chief Executive Officer (CEO) and select members of the executive leadership team at its Birmingham office.

The Executive Assistant role is ideal for a proactive, detail-oriented professional who enjoys being close to leadership, managing priorities, and helping run the day-to-day rhythm of a fast-moving business. The ideal candidate is polished and resourceful with strong organizational, time management, and prioritization skills, excellent communication abilities, a proactive, solutions-oriented mindset with attention to detail, maintains a high level of discretion, professionalism, and emotional intelligence, is comfortable operating in a fast-paced, evolving environment, and thrives in an office-based leadership support role.

The Executive Assistant role blends traditional executive assistant responsibilities with broader business management support, requiring strong communication skills, discretion, and the ability to anticipate needs in a dynamic environment and offers strong visibility, meaningful responsibility, and the opportunity to grow alongside an organization that is continuing to scale.

Responsibilities:

• Provide high-level administrative and operational support to the Chief Executive Officer and select executive leaders
• Manage complex calendars, scheduling, and meeting coordination
• Serve as a gatekeeper and liaison between leadership and internal and external stakeholders
• Prepare meeting materials, agendas, notes, and follow-ups
• Assist with business operations, special projects, and executive initiatives
• Coordinate travel arrangements and expense reporting
• Help maintain office organization, workflow, and communication cadence
• Track action items and ensure follow-through across leadership priorities
• Handle confidential and sensitive information with discretion and professionalism
• Support ad hoc projects as needed to help leadership operate efficiently

Qualifications:

• Bachelor’s degree preferred, but not required with relevant experience
• 5+ years of experience as an Executive Assistant or similar role
• Experience supporting C-level or senior executive leadership
• Strong proficiency in Microsoft Office or Google Workspace