Executive Assistant

We are seeking a dynamic and highly organized Executive Assistant to join our team! This vital role offers an exciting opportunity to support our COO with daily office operations, streamline administrative processes of the projects, and ensure a smooth workflow across departments. The ideal candidate will bring enthusiasm, excellent communication skills, and a proactive attitude to help us maintain an efficient and welcoming office environment. This position is perfect for someone eager to develop their administrative expertise while contributing to a collaborative team that values professionalism and growth.ResponsibilitiesProvide day-to-day administrative support to ensure smooth project operations.Coordinate schedules, meetings, appointments, and project deadlinesWork closely with the Executive COO to streamline tasks and objectivesPrepare, organize, and maintain project files, reports, logs, and documentation.Track action items and follow up with internal teams, vendors, and clients.Support project managers with administrative and operational tasks.Assist with data entry, spreadsheets, reporting, and status updates.Manage correspondence, emails, phone calls, and meeting notes for the COO.Help coordinate permits, contracts, compliance documents, and project records as needed.Process purchase orders, invoices, expense tracking, and other administrative paperwork for and with the COO.Coordinate logistics, materials, travel arrangements, and office support for COO.Assist with onboarding vendors, subcontractors, or field personnel when required.Maintain accurate records and ensure documents are completed and submitted on time.Support cross-functional teams including operations, HR, legal, finance, and project staff as needed.Troubleshoot administrative issues and proactively identify solutions.Help improve processes, organize workflows, and support efficient project executionQualificationsStrong organizational and multitasking skills.Ability to prioritize and manage multiple deadlines.Proficiency in Microsoft Office, especially Excel, Word, and Outlook.Strong communication and follow-up skills.Detail-oriented with problem-solving ability.Ability to work independently and take initiative.Flexible, hands-on mindset with willingness to assist in all aspects of project support.Benefits:Dental insuranceHealth insurancePaid time offWork Location: In person