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Executive Assistant

  • ... Orange County, Capellen, United States
  • ... Full time
  • ... Salary: 120800 per year
  • Posted on: Feb 03, 2024       Expires on:

Executive Assistant   

JOB TITLE:

Executive Assistant

JOB TYPE:

Full-time

JOB LOCATION:

Orange County Capellen United States

JOB DESCRIPTION:

Company Description

At ServiceNow, our technology makes the world work for everyone, and our people make it possible.
We move fast because the world cant wait, and we innovate in ways no one else can for our customers and communities.
By joining ServiceNow, you are part of an ambitious team of change makers who have a restless curiosity and a drive for ingenuity.
We know that your best work happens when you live your best life and share your unique talents, so we do everything we can to make that possible.
We dream big together, supporting each other to make our individual and collective dreams come true.
The future is ours, and it starts with you.


With more than 7,700+ customers, we serve approximately 85% of the Fortune 500, and we're proud to be one of FORTUNE 100 Best Companies to Work For and World's Most Admired Companies.


Learn more on Life at Now blog and hear from our employees about their experiences working at ServiceNow.


Unsure if you meet all the qualifications of a job description but are deeply excited about the role? We still encourage you to apply! At ServiceNow, we are committed to creating an inclusive environment where all voices are heard, valued, and respected.
We welcome all candidates, including individuals from non-traditional, varied backgrounds, that might not come from a typical path connected to this role.
We believe skills and experience are transferrable, and the desire to dream big makes for great candidates.


Job Description

Reporting to our Chief of Staff to CFO

What you get to do in this role:

  • We have a great opportunity for an experienced, highly-organized, detail-oriented self-starter with a personable demeanor.
    You are the glue that keeps our Senior Leadership together.
    Youre enthusiastic, flexible and a team player with strong interpersonal and communication skills who operates well in a fast paced, ever-changing environment.
    Responsibilities:
  • Calendar and Meeting management: coordinate internal and external meetings including staff meetings, agency briefings, brown bags, virtual meetings/Zoom scheduling, off- site meetings and events, and one-on-one meetings.
    Assist with food orders, meeting needs, agenda support and note taking.
    Proactively manage calendar requests and conflicts
  • Meeting and interview preparation.
    • Provide agendas, resumes and appropriate materials in a timely manner ahead of meetings and interviews.
    • Apply discipline and rigor around meetings by ensuring agendas and clarifying context and purpose with senior leaders you support as well as participants.
    • Work with recruiting team to provide mutually convenient times for candidates and interviewers.
      Ensure candidates are settled in and supported during the interview process.
  • Handle all travel (flight, hotel, car) arrangements (domestic and international)
  • Expense management duties, which includes submitting expense reports and receipts in a timely manner
  • Provide onboarding support for new hires.
    Includes space, equipment requests, onboarding meeting scheduling, preparing cube space and being admin point of contact for new hire
  • Submit and manage all help desk support requests for Sr.
    Directors as needed
  • Provide onboarding support for new vendors and agencies, ensuring they have the right access and documents/enablement required to get them up and running
  • Project work as needed to support each teams goals

Qualifications

To be successful in this role you have:

  • 5+ years of administrative assistant experience
  • Proactive, one step ahead work ethic, attitude and approach
  • Multi-taking is not an issue for you, your able to juggle multiple calendars, teams and requests.
    And be flexible in response to changing priorities and needs
  • Ability to drive schedules and agendas with deeper understanding of context
  • Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements
  • Superior communication skills with the ability to work across all levels, internally and with agencies
  • High level of confidentiality, discernment and judgment
  • Desire to grow and take on your own projects and work under pressure while consistently meeting deadlines
  • You are a technical wizard with Word, Outlook, PowerPoint, Zoom, Concur, BOX and

JV20

For positions in California (outside of the Bay Area), we offer a base pay of $80,700 - $120,800, plus equity (when applicable), variable/incentive compensation and benefits.
Sales positions generally offer a competitive On Target Earnings (OTE) incentive compensation structure.
Please note that the base pay shown is a guideline, and individual total compensation will vary based on factors such as qualifications, skill level, competencies and work location.
We also offer health plans, including flexible spending accounts, a 401(k) Plan with company match, ESPP, matching donations, a flexible time away plan and family leave programs (subject to eligibility requirements).
Compensation is based on the geographic location in which the role is located, and is subject to change based on work location.
For individuals who will be working in the Bay Area, there is a pay enhancement for positions located in that geographical area; please contact your recruiter for additional information.


Additional Information

ServiceNow is an Equal Employment Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status, veteran status or any other category protected by law.


At ServiceNow, we lead with flexibility and trust in our distributed world of work.
Click here to learn about our work personas: flexible, remote and required-in-office.


If you require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us at talent.
acquisition@servicenow.
com for assistance.


For positions requiring access to technical data subject to export control regulations, including Export Administration Regulations (EAR), ServiceNow may have to obtain export licensing approval from the U.
S.
Government for certain individuals.
All employment is contingent upon ServiceNow obtaining any export license or other approval that may be required by the U.
S.
Government.


Please Note: Fraudulent job postings/job scams are increasingly common.
Click here to learn what to watch out for and how to protect yourself.
All genuine ServiceNow job postings can be found through the ServiceNow Careers site.


From Fortune.
2022 Fortune Media IP Limited All rights reserved.
Used under license.


Fortune and Fortune Media IP Limited are not affiliated with, and do not endorse products or services of, ServiceNow.

Position Details

POSTED:

Feb 03, 2024

EMPLOYMENT:

Full-time

SALARY:

120800 per year

SNAPRECRUIT ID:

S-1707363408-43d2effe48de62050ed310fdd1111ce3

LOCATION:

Capellen United States

CITY:

Orange County

Job Origin:

jpick2

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Company Description

At ServiceNow, our technology makes the world work for everyone, and our people make it possible. We move fast because the world cant wait, and we innovate in ways no one else can for our customers and communities. By joining ServiceNow, you are part of an ambitious team of change makers who have a restless curiosity and a drive for ingenuity. We know that your best work happens when you live your best life and share your unique talents, so we do everything we can to make that possible. We dream big together, supporting each other to make our individual and collective dreams come true. The future is ours, and it starts with you.

With more than 7,700+ customers, we serve approximately 85% of the Fortune 500, and we're proud to be one of FORTUNE 100 Best Companies to Work For and World's Most Admired Companies.

Learn more on Life at Now blog and hear from our employees about their experiences working at ServiceNow.

Unsure if you meet all the qualifications of a job description but are deeply excited about the role? We still encourage you to apply! At ServiceNow, we are committed to creating an inclusive environment where all voices are heard, valued, and respected. We welcome all candidates, including individuals from non-traditional, varied backgrounds, that might not come from a typical path connected to this role. We believe skills and experience are transferrable, and the desire to dream big makes for great candidates.

Job Description

Reporting to our Chief of Staff to CFO

What you get to do in this role:

  • We have a great opportunity for an experienced, highly-organized, detail-oriented self-starter with a personable demeanor. You are the glue that keeps our Senior Leadership together. Youre enthusiastic, flexible and a team player with strong interpersonal and communication skills who operates well in a fast paced, ever-changing environment. Responsibilities:
  • Calendar and Meeting management: coordinate internal and external meetings including staff meetings, agency briefings, brown bags, virtual meetings/Zoom scheduling, off- site meetings and events, and one-on-one meetings. Assist with food orders, meeting needs, agenda support and note taking. Proactively manage calendar requests and conflicts
  • Meeting and interview preparation.
    • Provide agendas, resumes and appropriate materials in a timely manner ahead of meetings and interviews.
    • Apply discipline and rigor around meetings by ensuring agendas and clarifying context and purpose with senior leaders you support as well as participants.
    • Work with recruiting team to provide mutually convenient times for candidates and interviewers. Ensure candidates are settled in and supported during the interview process.
  • Handle all travel (flight, hotel, car) arrangements (domestic and international)
  • Expense management duties, which includes submitting expense reports and receipts in a timely manner
  • Provide onboarding support for new hires. Includes space, equipment requests, onboarding meeting scheduling, preparing cube space and being admin point of contact for new hire
  • Submit and manage all help desk support requests for Sr. Directors as needed
  • Provide onboarding support for new vendors and agencies, ensuring they have the right access and documents/enablement required to get them up and running
  • Project work as needed to support each teams goals

Qualifications

To be successful in this role you have:

  • 5+ years of administrative assistant experience
  • Proactive, one step ahead work ethic, attitude and approach
  • Multi-taking is not an issue for you, your able to juggle multiple calendars, teams and requests. And be flexible in response to changing priorities and needs
  • Ability to drive schedules and agendas with deeper understanding of context
  • Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements
  • Superior communication skills with the ability to work across all levels, internally and with agencies
  • High level of confidentiality, discernment and judgment
  • Desire to grow and take on your own projects and work under pressure while consistently meeting deadlines
  • You are a technical wizard with Word, Outlook, PowerPoint, Zoom, Concur, BOX and

JV20

For positions in California (outside of the Bay Area), we offer a base pay of $80,700 - $120,800, plus equity (when applicable), variable/incentive compensation and benefits. Sales positions generally offer a competitive On Target Earnings (OTE) incentive compensation structure. Please note that the base pay shown is a guideline, and individual total compensation will vary based on factors such as qualifications, skill level, competencies and work location. We also offer health plans, including flexible spending accounts, a 401(k) Plan with company match, ESPP, matching donations, a flexible time away plan and family leave programs (subject to eligibility requirements). Compensation is based on the geographic location in which the role is located, and is subject to change based on work location. For individuals who will be working in the Bay Area, there is a pay enhancement for positions located in that geographical area; please contact your recruiter for additional information.

Additional Information

ServiceNow is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status, veteran status or any other category protected by law.

At ServiceNow, we lead with flexibility and trust in our distributed world of work. Click here to learn about our work personas: flexible, remote and required-in-office.

If you require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us at talent.acquisition@servicenow.com for assistance.

For positions requiring access to technical data subject to export control regulations, including Export Administration Regulations (EAR), ServiceNow may have to obtain export licensing approval from the U.S. Government for certain individuals. All employment is contingent upon ServiceNow obtaining any export license or other approval that may be required by the U.S. Government.

Please Note: Fraudulent job postings/job scams are increasingly common. Click here to learn what to watch out for and how to protect yourself. All genuine ServiceNow job postings can be found through the ServiceNow Careers site.

From Fortune. 2022 Fortune Media IP Limited All rights reserved. Used under license.

Fortune and Fortune Media IP Limited are not affiliated with, and do not endorse products or services of, ServiceNow.

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