Title: Project Coordinator I/Technical Executive Assistant – Site Operations Location: Pearl River, NY Duration: 3 Months+ Possible Extension Fully OnsiteMust Have Skills :Minimum of 3 years of experience in a manufacturing or industrial environment providing technical support.Must have experience with technical aspect in manufacturing in biotech or pharma. Will accept more years of experience.Preferred SAP, Power BI, or project management platforms is a plus Lean ToolsAbility to create/ edit power point presentations, however, will not be presentingAbility to coordinate working sessions for leadership teams etc.Ability to pull/ create reports in Power BIExcel, intermediate, ability to analyze quality and finance data, create and filter data; Excel, macros, or digital toolsNice to Have:3 + years of experience in technical manufacturingIdeal candidate would have strong technical manufacturing experience, coupled with coordination/support expertisePosition Summary:We are seeking a highly organized, technically proficient, and proactive Technical Executive Assistant to support the Site Head of a fast-paced manufacturing facility. This role is ideal for someone who thrives in operational environments and can seamlessly blend administrative excellence with technical execution.Key Responsibilities:· Meeting & Calendar Management· Plan, schedule, and coordinate internal and external meetings.· Prepare agendas, take minutes, and track follow-ups.· Anticipate scheduling conflicts and proactively resolve them.· Communication & Reporting· Draft clear, concise, and professional communications for site-wide distribution.· Prepare executive summaries, dashboards, and weekly updates.· Maintain confidentiality and accuracy in all correspondence.· Action Tracking & Follow-Up· Maintain a live action tracker for site initiatives, audits, and daily operations.· Ensure timely follow-up and closure of key deliverables.Presentation & Documentation Support· Create visually compelling PowerPoint presentations for leadership reviews, KPIs, and project updates.· Assist in preparing technical documentation, and training materials.Operational & Technical Support· Analyze production or performance data and generate insights.· Support automation of repetitive tasks using Excel, macros, or digital tools.· Collaborate with cross-functional teams to streamline workflows.Qualifications:· Bachelor’s degree in Engineering, Business Administration, or related field.· 3+ years of experience in a manufacturing or industrial environment.· Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook).· Experience with tools like SAP, Power BI, or project management platforms is a plus.· Excellent written and verbal communication skills.· High attention to detail, discretion, and a proactive mindset.What Success Looks Like:· The Site Head’s time is optimized for strategic decision-making.· Meetings are well-structured, actions are tracked and closed.· Communications are timely, professional, and aligned with site goals.Presentations and reports are impactful and data-driven