Job Summary Provides administrative support to the Center Director. Maintains schedules, reports control, and a significant incident report log. Responsibilities Composes routine and general type correspondence requiring knowledge of subject matter. Answers and screens incoming calls to Center Director’s office and also screens visitors. Arranges meetings and appointments and keeps Center Director advised of scheduled appointments and commitments. Reviews incoming and outgoing correspondence and distributes same, making notes as to action taken and follow‑up on commitments and assignments. Contacts Directors and Managers to relay information from the administrative office. Edits correspondence from various departments written for the Center Director’s signature. Develops and maintains a comprehensive filing system; responsible for file security and purging files periodically based on what the Center Director considers no longer of value to the office. Maintains reports control log; reminds management staff of pending due dates. Maintains significant incident report log; reminds responsible staff of pending due dates. Prepares special reports by pulling data from the Job Corps Suite of Applications. Obtains departmental information to prepare PPT presentations for meetings, assessments, or other events. Attends meetings and prepares and distributes minutes of these meetings. Keeps record of all reports sent from Center and ensures they are mailed on proper date and develops tickler system to ensure timely submission of responses requested from company and DOL. Models, mentors, and monitors career success standards. Ensures the safety, health, and security of students, staff, and property. Complies with all DOL guidelines, OFCCP regulations, Job Corps notices and bulletins, and Center policies and procedures. Maintains good housekeeping in all areas and complies with safety practices. Helps students become more employable through continuous reinforcement. Participates in PRH mandated staff training. Failure to participate may result in disciplinary action up to and including termination. Performs other duties as assigned within the individual’s scope and capabilities. Requirements High school diploma or general education degree (GED) required. Associates in Business preferred. One year secretarial experience required. Must be proficient in Microsoft Word, Excel, and PowerPoint. One year experience with a valid state driver’s license required. Physical Demands Requires sitting and standing regularly, walking, reaching with hands and arms, talking, and listening. Occasional sitting and use of hands to finger, handle, or feel, and occasionally tasting and smelling. Must move 25 pounds. Vision requires close vision, distance vision, and peripheral vision. Work Environment and Safety The work environment may expose the employee to outdoor weather conditions. Noise level can vary from moderate to loud. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Benefits Medical – 3 Tier Options Health Savings Account Live Health Online Dental Vision Employer Paid Life and AD&D – 1 x annual Earnings Employer Paid Short‑term Disability Employer Paid Long‑term Disability Voluntary Life Insurance Voluntary Accident and Critical Illness Employee Assistance Program 401(k) – Safe Harbor match of 100% up to 3% of pay and then 50% on the next 2% of pay Tuition Reimbursement Bereavement Leave Sick Time Vacation Time 12 Paid Holidays Additional Information This job description is not intended to be all‑inclusive. Therefore, the employee may be requested to perform other reasonable related duties as assigned by the immediate supervisor and other management as required. The company reserves the right to revise or change job duties as business requirements dictate. It is mutually agreed that the job description does not constitute a written or implied contract of employment. It is also understood that the company reserves the right to change work schedules as required, including overtime. Equal Opportunity Statement We offer equal employment opportunities to all persons without discrimination on the basis of race, color, religion, age, sex (including gender identity and sexual orientation), genetic information, national origin, citizenship status, pregnancy and related medical conditions, physical or mental disability, or past, present, or future service in the Uniformed Services of the U.S., or any other legally protected status. #J-18808-Ljbffr