EXECUTIVE ASSISTANT Apply
Job Description and Duties
- Please Note: Your application will be reviewed for attention to detail including but not limited to: spelling, missing information, conflicting information, incorrect dates, and/or typos. Please be sure you have completely reviewed your STD Form 678 thoroughly before submitting. If you would like to provide an explanation or would like to provide additional information, please include this information in a cover letter. No other documents will be considered.
This posting is running Until Filled with the cutoff dates for review on the 14th of each month.
You will find additional information about the job in the Duty Statement.
Department Information
CPCFA also administers the California Capital Access Program (CalCAP), which encourages financial institutions to make loans to small businesses and provides for specialty programs targeted toward building an improved infrastructure for zero- and partial-emission vehicles and helping small businesses comply with the federal Americans With Disabilities Act.
Please click here to find more information about the California Pollution Control Financing Authority (CPCFA).
Special Requirements
- The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
- The position(s) require(s) a Background Investigation be cleared prior to being hired.
Application Instructions
Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: Until FilledWho May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications - Please provide detailed responses to all questions listed below (even if the responses is \\\\\\\\\\\\\\\"N/A\\\\\\\\\\\\\\\") on a separate sheet of paper. The question and the number must be listed first, in bold, with the entire document in a font size of 12pt. Each response should include the name and dates of the position in which you gained the experience, knowledge, skills, and/or abilities.
- What level of experience (beginner, intermediate, expert) do you have with the various generally used office software?
- What kind of travel arrangements have you made? AND What type of documentation have you completed and submitted to ensure your executive received their travel reimbursement?
- What type of office projects have you completed? What steps did you take to complete the project?
Desirable Qualifications
- Demonstrated experience with generally used office software, such as: Microsoft Office suite of programs, specifically Outlook, Excel, Word, Teams, Adobe Acrobat, DocuSign, etc.
- Demonstrated experience in executive level administration, maintaining a working schedule and calendar.
- Demonstrated experience making travel arrangements and completing the required State travel documentation.
- Excellent organizational skills and work habits, including the ability to multi-task, meet deadlines, work well under pressure, and process all work efficiently and effectively.
- Ability to learn quickly and adapt to changing priorities.
- Ability to handle confidential and politically sensitive matters with tact and diplomacy.
- Ability to work independently and in a team environment.
- Experience communicating professionally with all levels of staff and work with a wide variety of external contacts at a variety of levels on wide range of inquiries orally and in writing using good judgement and discretion.
- Knowledge of proper usage of vocabulary, grammar, spelling, and possess good written and oral communication skills.
- Demonstrated ability to think critically, pay careful attention to detail, and accept increasing responsibility.
- Dependable, accountable, punctual, and possess excellent attendance.
Benefits
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Human Resources Contact:
Applications Unit
(916) 653-3100
Applications@treasurer.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:EEO Officer
(916) 653-3100
Applications@treasurer.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Minimum Qualifications
Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification in your application packet. Official sealed transcripts or your original diploma (with embossed seal) will be required prior to appointment. If it is determined that a candidate does not meet all Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the classification. All candidates who are determined to not meet the Minimum Qualifications will be contacted in writing and will have 10 business days to respond with additional information supporting their Minimum Qualifications for the classification. Candidates who have been withheld may file an appeal with the State Personnel Board.
Confidential Information
Do NOT include ANY confidential information on any documents you submit for a job vacancy, such as your State Application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, drivers license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information listed anywhere on the applications submitted electronically, such as Easy ID number, SSN, examination related information, and drivers license number will automatically be redacted upon submission.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
