Executive Assistant

The Executive Assistant (EA) will provide high-level administrative support to the Executive by managing schedules, coordinating meetings, and handling communication. The EA serves as a trusted partner, ensuring the executive’s day-to-day operations run smoothly while maintaining confidentiality and professionalism.Responsibilities:Manages the Executive's calendar (schedules meetings, interact with internal and external stakeholders, resolve meeting conflicts, etc.,)Liaise with Leaders to schedule meetings and where appropriateSchedules personal and business travel and collects relevant details related to travel i.e. conference schedule, venue, agenda; considers leeway time and travel time between meetings in other citiesPrepares and submits Executive’s expense report by collecting necessary documentation and ensuring accuracy in compliance with the Bank’s travel and expense policyAssists in the timely management of communications, including written, telephone, email, and voicemailRoute documents for signatureBooks travel for executive and, when necessary, new hires as directed by EVPOrganize internal events such as private dinners and receptions of less than 50 attendeesGreets and checks-in prospects, clients, candidates, and other guests for meetings and eventsCreate and edit various documents and decks for internal and external presentations and eventsAssist in file organization and file relevant documentation in a coherent systemCompose and prepare correspondence that is sometimes confidential; maintain confidentiality of sensitive information with utmost discretionCreate and edit various documents and presentations for internal and external speeches and eventsAid in the promotion of a positive workplace culture by providing support and assistance in various events, projects, and activities of the division which includes but is not limited to the annual sales summit, strategic planning meetings, employee appreciation day, commercial colleague recognition, etc.Assist in onboarding new hires as needed.Maintain a daily physical presence in the San Diego OfficeQualifications:Bachelor's degree1+ year’s experience supporting C-Suite executivesOrganized and attentive to detailsExcellent written and verbal communication skillsAble to handle sensitive information with confidentiality and utmost discretionAble to multitask and adapt to rapidly changing situations