MW Partners is currently seeking a Executive Assistant to work for our client who is a global leader in multimedia and creativity software products.

Responsibilities and duties:

• Calendar Management: Coordinate and schedule meetings, including team meetings, all-hands, o site meetings, speaking engagements, and meetings with external customers and internal business partners across global time zones.
• Travel Arrangements: Plan and arrange corporate travel and meetings, including developing itineraries, booking transportation, and arranging accommodations for both domestic and international travel.
• Expense Management: Process business expense reimbursement requests, handle invoices, and manage purchase orders with precision.
• Event Planning: Support the team with ad-hoc requests, including planning and coordinating all-hands meetings, o site events, external meetings, and teambuilding activities.
• Meeting Coordination: Organize weekly sta meetings, track agenda items, invite guest speakers, compile and publish agendas using PowerPoint, and collaborate with Business Operations counterparts.
• O ice Coordination: Assist with o ice space, equipment, software, and other o ice-related matters, as well as coordinating major events.
• On-Site Support: Occasionally travel to provide on-site support at team o site events and be flexible to travel to our San Jose o ice.
• Collaboration: Regularly collaborate with cross-functional Administrative and Executive Assistants.

Requirements:

• Bachelor's Degree or equivalent work experience.
• 8 to 10+ years of experience as an Administrative Assistant within a high-tech organization.
• Advanced proficiency in Microsoft O ice (Outlook, Word, Excel, PowerPoint, and Teams), Navan, Slack, and familiarity with Concur or other expense-reporting software.
• Ability to remain flexible, embrace change, and manage uncertainty in a fast-paced environment.
• Excellent time management, planning, and organizational skills with a keen eye for detail and accuracy.
• Demonstrated ability to work autonomously, handle complex assignments, and show initiative and follow-through.
• Strong interpersonal skills, with the ability to develop and maintain positive relationships across the organization.
• Discretion in handling sensitive and confidential material.

For a further discussion or to find out more, contact Itishree Mohanty on 909-264-1791 or apply now.