Executive Assistant

Executive & Personal Assistant to the CEORancher Hat Bar is seeking a highly organized, proactive, and trustworthy Executive & Personal Assistant to directly support the CEO, while also providing daily support to the COO and the Director of Operations. This individual will help manage a fast-paced professional and personal schedule, anticipate needs, keep priorities organized, and take ownership of tasks from start to finish. The ideal candidate is resourceful, detail-oriented, discreet, and comfortable working in an environment where priorities can change quickly.ResponsibilitiesManage the CEO’s calendar, meetings, appointments, and daily scheduleCoordinate business and personal travel, including flights, hotels, transportation, and itinerariesManage reminders, follow-ups, reservations, appointments, and important deadlinesAssist with emails, communications, documents, and special projectsHandle personal tasks, errands, purchases, and scheduling as neededProvide daily support to the COO, including assisting with emails, follow-ups, personal errands, scheduling, and day-to-day tasksProvide occasional administrative and operational support to the Director of Operations as neededCoordinate with executives, employees, vendors, and outside contacts on behalf of the CEO and executive teamHelp ensure important emails, requests, and action items are followed through to completionAnticipate needs and proactively solve problems before they reach the CEO or executive teamMaintain complete discretion with confidential business and personal informationHelp keep the CEO organized, prepared, and focused on the highest-priority responsibilitiesAssist with additional business or personal needs as they arise in a rapidly growing companyMust be able to manage multiple people at one time, experience assisting multiple C-Suites is preferred but not required. QualificationsPrevious Executive Assistant, Personal Assistant, or similar high-level administrative experience preferredExceptional organization, time management, and attention to detailStrong written and verbal communication skillsAbility to multitask and prioritize in a high-pressure, fast-moving environmentHighly proactive, resourceful, and comfortable working independentlyStrong problem-solving skills and a “figure it out” mentalityAbility to successfully support multiple executives while understanding changing prioritiesFlexible and willing to assist outside of traditional administrative responsibilities when neededProfessional, dependable, and extremely trustworthyMust maintain a high level of confidentiality and discretion