Executive Assistant Senior Vice President of PS Marketing

Executive Assistant Senior Vice President Of PS Marketing We are seeking a highly experienced and proactive Executive Assistant, that provides advanced tactical and strategic administrative support to upper-level executives within the organization, managing key records, compiling data for reports, preparing expense reports, and handling executive presentations. The role takes ownership of executives' calendars, schedules complex meetings, acts as a gatekeeper for communications, and manages all aspects of executive travel. The role handles sensitive information with discretion, prepares detailed meeting agendas, and acts as a primary point of contact for stakeholders. The role involves coordinating administrative work within and across departments. Responsibilities Holds responsibility for performing tactical and strategic administrative support tasks for upper executive-level employees of the organization, and is recognized as the top administrative employee in the department or division. Assists in scheduling appointments, meetings, and events for executives, maintaining their calendars, and sending reminders, and assists in reserving conference rooms, setting up audio-visual equipment, and preparing meeting materials. Helps coordinate travel plans, including booking flights, hotels, ground transportation, and preparing travel itineraries. Provides general administrative support as needed, including photocopying, faxing, and mailing documents. Acts as a primary point of contact between upper executive-level employees of the organization and internal/external stakeholders. Conduct basic research tasks, such as gathering information for reports or projects, in collaboration with relevant stakeholders. Coordinates the administrative work within the department/division, while working with other departments/divisions and companies. Education & Experience Recommended High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence. Typically has 6-8 years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field. Knowledge & Skills Administrative Support Calendar Management Expense Reports Microsoft SharePoint Office Supply Management Presentation Software Purchasing SAP Applications Travel Arrangements Cross-Org Skills Effective Communication Results Orientation Learning Agility Digital Fluency Customer Centricity Impact & Scope Impacts department and leads and/or provides expertise to functional project teams and may participate in cross-functional initiatives. Complexity Works on assignments that are complex in nature and require initiative and technical/specialized knowledge to resolve problems and/or develop recommended solutions. Disclaimer This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management. The pay range for this position is $40 to $61 USD per hour (applies to UnitedStates of America candidates only). Pay varies by work location, job-related knowledge, skills, and experience. HP offers a comprehensive benefits package for this position, including: Health insurance Dental insurance Vision insurance Long term/short term disability insurance Employee assistance program Flexible spending account Life insurance Generous time off policies, including; 4-12 weeks fully paid parental leave based on tenure 13 paid holidays 15 days paid time off (US benefits overview) The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law. HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).