Role MissionTo protect the CEO and COO's time, energy, and focus by managing their calendar, inbox, communication, travel, anddaily operational flow-so they can operate in their zone of genius and drive company growth.Key Outcomes- CEO and COO's inbox and calendar are clean, optimized, and aligned with their Perfect Week- All inbound communication is filtered and managed efficiently- Meetings, events, and travel are booked with precision, context, and zero surprises- Projects are tracked, tasks prioritized, and leadership is always 1 step ahead- Time spent by leadership on admin/logistics reduced by 80%+ within 90 daysKey Responsibilities- Calendar Management: Own the CEO and COO's calendar 6+ weeks ahead; schedule meetings, avoid dead time,buffer drive time, and enforce their Perfect Week- Inbox Management: Maintain inbox zero by 10 AM and 5 PM daily; respond on their behalf with kindness, clarity, andaccuracy- Meeting Coordination: Prepare agendas, confirm attendees, track follow-ups, and support all meeting logistics- Travel Planning: Plan trips 4-6 weeks ahead; book flights, hotels, cars; create a Trip File with every detail- Admin Meetings: Host 3x/week syncs with leadership; review priorities, projects, and challenges- Task & Project Tracking: Build to-do lists, follow up on open loops, and support project completion- Purchasing & Gifting: Order supplies, handle expenses, and manage personal and professional gift orders- System Ownership: Keep operations tight-clean folders, synced calendars, organized notes- Gatekeeping: Manage access to leadership's time-politely decline or redirect inbound requestsWhat You Bring- 2+ years of experience as an Executive Assistant (or in a highly organized admin/project role)- You live in Google Calendar, Gmail, Motion, and Slack- You thrive in fast-paced environments and love solving problems before they appear- You have excellent written communication and can write like the CEO - You're proactive, resourceful, detail-obsessed, and thrive on ownership- You believe that how something gets done matters just as much as getting it done- Bonus: Experience supporting founders or execs in high-growth environmentsYour Weekly Rhythm- Daily: Calendar checks, inbox sweep, to-do planning, task execution, CEO/COO sync- Weekly: Calendar audits, travel review, project check-ins, admin meetings- Quarterly: Retreat planning, strategic scheduling, big-picture alignmentNorth Star Principles- Protect the CEO and COO's Time- Preempt Problems, Not Just Solve Them- Be Kind, Clear, and Efficient- Zoom In, Zoom Out- Prioritize What Drives Revenue- Capture Everything Once-Use it ForeverJob Type: Full-timePay: $45,500.00 - $50,000.00 per yearBenefits:Paid time offSchedule:Monday to FridayWeekends as neededAbility to Commute:Sewickley, PA 15143 (Required)Ability to Relocate:Sewickley, PA 15143: Relocate before starting work (Required)Work Location: Hybrid remote in Sewickley, PA 15143