The Opportunity Essie Justice Group (Essie) is building grassroots power to dismantle the US incarceration system, the most egregious creator of racial and gender injustice of our time. We are a loving and powerful community of women with incarcerated loved ones. Our community includes cisgender women, transgender women, formerly incarcerated women, gender expansive people, elders, and young people. After eleven years of building an active membership across California and beyond, Essie is deepening its base‑building and leadership development strategies with the 1 in 4 women with incarcerated loved ones to propel bold decarceration agendas across the nation. We seek to transform the criminal legal system and create a Black feminist future rooted in care, equity, community safety, and liberation. In a period of continued organizational growth, Essie seeks a mission‑driven, conscientious, highly organized, and values‑aligned Executive Assistant to support our Sr. Director of Communications and Partnerships while ensuring smooth office operations, events, and special projects. This role is ideal for someone who finds meaning in behind‑the‑scenes work, excels at logistics and relationship care, and understands how strong systems and welcoming spaces support powerful organizing. Core Responsibilities Executive & Administrative Support Provide high‑level administrative support to senior leadership, enabling focus on strategic and leadership priorities. Manage complex calendars, scheduling, meeting coordination, and real‑time adjustments. Coordinate travel, logistics, and expense documentation. Draft and manage correspondence; prepare materials for meetings and speaking engagements. Support Board of Directors and key staff meetings, including logistics and note‑taking. Organize and manage external meetings, coordinating logistics, agendas, and stakeholder communications while ensuring all details are handled efficiently for goal‑aligned outcomes. Provide project coordination by managing timelines, tracking deliverables, and ensuring all tasks are completed on schedule with attention to detail. Office & Event Operations Support Ensure a well‑functioning, welcoming office environment that supports staff wellbeing and productivity. Manage office systems, supplies, mail, inventory, and basic technology troubleshooting. Coordinate logistics for internal and external events, including venues, vendors, timelines, and materials. Support staff culture through celebrations, appreciation efforts, and hospitality‑centered practices. Serve as a welcoming first point of contact for partners, donors, consultants, and visitors. Foster peer learning and establish the office as a well‑connected movement hub in Los Angeles/Pasadena, serving as a key point of contact for individuals within the Essie and movement ecosystem. Facilitate and manage event hosting opportunities by reaching out to individuals within the community, encouraging them to host their own events in the office space, while also coordinating all logistics to ensure successful execution. Special Projects Support and coordinate priority projects led by Directors across operations, organizing, campaigns, and institution‑building. Lead logistics, communication, and coordination for cross‑team initiatives and events as needed. Contribute to improving systems, processes, and workflows that support organizational growth. Who We’re Looking For Qualifications 3‑4+ years of experience in administrative support, office coordination, logistics, or similar roles. Experience supporting senior leaders in fast‑paced, mission‑driven environments strongly preferred. Excellent written and verbal communication skills. Impeccable attention to detail and strong organizational habits. Proficiency with Google Suite, Microsoft Office, Zoom, and general office technology. Ability to manage multiple priorities with discretion, adaptability, and follow‑through. Deep alignment with Essie’s values and a demonstrated commitment to racial justice, gender justice, and ending mass incarceration. Qualities Highly trustworthy, discreet, and grounded in integrity. Proactive, resourceful, and calm under pressure. Warm, welcoming, and relationship‑oriented. Committed to personal and political growth, with humility and self‑awareness. Uplifting team member with a solutions‑oriented mindset and a sense of humor. Exhibits leadership empathy, working creatively with busy decision‑makers to find solutions and ensure timely delivery of key tasks. Dependable, solutions‑oriented coordinator. Extremely organized and handles projects with skill and grace, especially in a fast‑paced, focused environment. Demonstrated exceptional follow‑through by maintaining constant engagement and leadership in delegated projects from beginning to end. Values and prides on absolute reliability, rooted in a deep sense of responsibility. Anticipates needs and takes initiative to address them. “I persist despite obstacles” is one of the mottos. Welcoming energy. Projects warmth and compassion and people naturally gravitate because they feel seen and appreciated. Natural host who takes joy in making others comfortable; presence brings calmness to any space. Discernment and honesty we can trust. Thoughtful team member who acts in alignment with integrity and is unfailingly trustworthy. Committed to evolution. Continuously deepens and evolves personal understanding of systems of oppression through study, openness, and humility. Recognizes own relationship to privilege and power, examining and shifting behaviors as appropriate. Uplifting and additive. Sees mistakes as opportunities for growth; problems as catalysts for solutions, and inspires others along the journey. Carries a positive approach, can‑do attitude, and authentic kindness wherever goes. The Position The Executive Assistant is a full‑time, exempt position. The opportunity includes full medical, dental, and vision benefits, an optional 401(k), a substantial vacation package, and a monthly personal wellness stipend. This position will be based in Essie’s office in South Pasadena, with a requirement to work from the office 4 days a week, with 1 day work from home. To Apply Please address a personal, specific, and thoughtful cover letter to the “Essie Hiring Committee” and submit along with a resume through our hiring portal ( Your resume tells us what you can do; your cover letter should tell us who you are and why you want to work with Essie. Essie Justice Group provides equal employment and advancement opportunities to all staff members. Employment decisions are based on merit, qualifications, and skills. Essie does not discriminate in employment opportunities or practices on the basis of race, color, creed, religion, national origin, immigration status, socioeconomic status, ancestry, age, size, sex, sexual orientation, gender, gender identity, familial status, veteran status, disability, AIDS/HIV status, medical condition, prior conviction, arrest history, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, or any other characteristic protected by law. Essie values and specifically seeks applicants who are people with incarcerated loved ones; formerly incarcerated people; people of color; women; queer, transgender, gender expansive, and gender fluid people. This policy applies to all terms and conditions of employment including: recruiting, hiring, placement, performance assessment, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. About Essie Justice Group Essie Justice Group is a nonprofit organization of women with incarcerated loved ones taking on the rampant injustices created by mass incarceration. Our award‑winning Healing to Advocacy Model brings women together to heal, build collective power, and drive social change. Essie is Great Place to Work‑Certified™ by Great Place to Work. Learn more at #J-18808-Ljbffr