Executive Assistant

This person will be responsible for providing executive administrative support to 4 Senior Vice Presidents. They are high level executives so the importance of providing top-notch, quality candidates is extremely importantEssential Duties and ResponsibilitiesProvides the full spectrum of support to two or more SVPs within the Technology organizationMaintains confidentialityProvides executive support including answering telephones; assisting visitors; and resolving and/or referring a range of administrative problems and inquiriesSchedules and coordinates meetings, events, lunches, interviews, appointments and/or other similar activities, which may include coordinating travel and lodging arrangementsResponsible for the procurement of office supplies and kitchen supplies, which includes unpacking and backfilling the kitchen and supply cabinets on the organizations floorAssist with hoteling issues that may arise throughout the day within the executive’s organization. This may include but not limited to physically going to a workstation on the floor and troubleshooting the issue, correcting the issue with known fixes, reaching out to End User Support for replacement of equipment, etcSubmit expense reports weekly and reconcile Corporate American Express accounts of the executivesSorts, screens, reviews and distributes incoming and outgoing emailBuild strong professional relationships with colleagues within the IT Admin Team and within the firmKnowledge of:Organizational policies and practicesConfidentiality policiesInvestment concepts, practices and procedures used in the securities industryPrinciples of banking and finance and securities industry operationsTerminology of financial markets and technology productsSkill In:Performing a range of executive support activities for a senior vice president of a major organizational functional areaAnswering telephones and assisting visitorsPrepare, transcribing, composing, typing and editing correspondence, agendas and minutes and other documentsScheduling and coordinating meetings, events, interviews and appointmentsPreparing reportsEstablishing and maintaining files, databases and other recordsPerforming routine analyses and calculations involved in preparing reportsSorting, screening and distributing emailMicrosoft 365 Software Applications, Concur, Viso, MS Teams, Zoom, standard office equipmentHigh School diploma and 4-6 years of experience in providing secretarial and administrative support to executives at a senior vice president/department head level in a major function within a large company (financial planning, investment management or other financial services environment preferred)