Executive Assistant to CEO

A financial services firm is seeking an experienced, highly organized Executive Assistant to support senior leadership. The ideal candidate is proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment.

Responsibilities:

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• Manage executive calendars, scheduling, and meeting coordination.
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• Arrange domestic and international travel.
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• Coordinate communications with internal teams and external business contacts.
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• Prepare meeting materials, correspondence, and presentations.
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• Process expense reports and assist with general administrative tasks.
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• Maintain organized records, track deadlines, and manage follow-ups.
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• Provide additional administrative support and assist with special projects as needed.
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• Handle confidential information with professionalism and discretion.
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Qualifications:

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• 5+ years of Executive Assistant experience supporting senior executives.
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• Financial services or investment management experience preferred.
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• Strong organizational, communication, and multitasking skills.
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• Excellent calendar management and travel coordination experience.
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• Proficiency in Microsoft Office, Outlook, Excel, and PowerPoint.
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• Proactive, resourceful, and able to work independently in a fast-paced environment.
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