Executive Assistant Apply
Job Brief
You are responsible for advice, execution and support regarding organizational and administrative processes of the Directors office.
MSF is an international, independent medical humanitarian organization. We are a non-profit, self-governed worldwide movement of more than 63,000 people.
We provide emergency medical assistance during armed conflict, natural disasters, outbreaks of deadly diseases and assist those who are excluded from healthcare. MSF delivers care based on need and when we see injustice, we speak out. We are an organization that remains impartial, knowledgeable, and effective, and this is what makes the difference between life and death.
People are our priority. At Mdecins Sans Frontires (MSF)/ Artsen zonder Grenzen, we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. We encourage diverse applicants including individuals of all gender identities, ages, sexual orientations, nationalities, races, religions, beliefs, social and marital status, people with different abilities and all other diversity characteristics and how they work together.
With immediate effect, the Directors office of MSF-Netherlands is looking for a;
Executive Assistant (100%)
(6 Month Temp Role & Amsterdam Based)
Position
You are responsible for advice, execution and support regarding organizational and administrative processes of the Directors office.
Accountabilities:
1. Reports and results of assigned desk research, intended for decision making, including those related to the Control Cycle process, audits and Board Committees.
2. Agenda for and minutes/ overview of decisions taken in meetings and of the status of agreed actions.
3. Production of documents, such as (electronic) correspondence, SOPs or formal documents including their legalization and/or review/ approval by various stake holders
4. Progression of and order in assigned processes such as invoice approval, declarations sign-off
5. Support to keeping a relevant network with internal MSF stakeholders and external relations, such as authorities, NGOs, etc.
6. Clarity/ transparency/ awareness of administrative processes by/ towards staff, including during onboarding/ induction of new staff and offboarding of staff
7. Privacy and completeness of, and order in, (electronic) files (SharePoint) and assigned administrations/ databases, in accordance with standards
8. Order in your manager/supervisor(s) agenda and meetings, agenda of and invitations for those meetings
9. Events organisation and project management departmental/unit projects, small and large, including venue, facilities, possibly speakers
Candidate Profile
Higher education level and/or a minimum of 5 years previous relevant experience in a similar post
Excellent organizational, interpersonal, communication skills.
Strong interpersonal skills and organizational sensitivity.
Stress resilient and ability to multi-task in a demanding environment.
Extremely structured, organized and flexible.
Ability to assimilate large quantities of written and verbal communication quickly and produce accurate, timely minutes.
Fluency in English both oral and written. Knowledge of Dutch is preferable.
Ability to deal with information of a confidential nature.
Excellent understanding of Microsoft Word, Excel and PowerPoint and Microsoft dynamics 365.
Knowledge of SharePoint is considered an asset.
A strong understanding of MSF or the humanitarian sector.
Able to handle issues with a high level of discretion and confidentiality
Proactive, result oriented, culturally sensitive
We offer
A stimulating, professional working environment in an international organization.
A Dutch employment contract for 6 months (for a full-time appointment based on 5 days per week) for a maternity cover
A gross salary in scale14 between 3.175 and 4.371 based on relevant professional work experience, for full-time employment (based on a 40-hour week)
A holiday entitlement of 30 days per annum.
A premium-free pension.
Application and information
If you recognize yourself in this profile, we welcome you to apply directly via our website and upload a letter of motivation + Curriculum Vitae (in English) as one combined document.The closing date for applications is 15 th February 2024. We would like someone to start latest mid-March 2024.
Only candidates that fully meet the position's requirements will be considered. For more information about the recruitment procedure, please contact Wilma van der Linden (Recruitment) at wilma.van.der.linden@amsterdam.msf.org .
***Acquisition is not appreciated***
