Position Details
Executive Business Coordinator Apply
Job Description
Job Description
Job Title: Executive Business Coordinator
Job Family: Executive Support/Administration
Reports to: Co-Founders/Partners
Career Track: Professional - Support
Job Level: Career (P3)
Job Code: EXSUP-P3-001
Type: Full-Time | Professional
Location: San Juan, Puerto Rico (On-Site)
FLSA: Exempt
ABOUT DECA
DECA Analytics, LLC is a Puerto Rico-based boutique advisory firm specializing in the unique business environment of Puerto Rico. Our mission is to provide unparalleled financial and operational guidance tailor-designed to navigate the complexities of doing business in Puerto Rico. Our process is centered on utilizing a holistic approach that combines quantitative analytics and our qualitative experience and key resources to streamline processes and maximize available monetary incentives.
Our approach is comprised of four core components:
- Foundational Level: We implement the entire process of setting up a new operation or subsidiary within Puerto Rico, from entity formation to submitting all required filings and obtaining operating permits and licenses.
- Government Incentives: We structure, negotiate, and secure Puerto Rico-specific Act 60 tax decrees and other government grant initiatives on behalf of our clients to ensure the maximum incentives are received.
- Ongoing Compliance: We manage all ongoing incentives and operational compliance filings required for operating within Puerto Rico by the various governmental agencies.
- Access to Capital: We provide access to affordable capital in the form of non-securities transactions encompassing Puerto Rico R&D or Hospitality Tax Credits, local and federal grants, and private or government-backed debt programs.
OPPORTUNITY
Acts as a strategic and highly trusted coordinator for the Co-Founders, ensuring seamless execution of complex business and personal agendas. Manage communications, client interactions, meeting flow, and operational logistics for a rapidly growing advisory firm with a tech-forward, innovation-driven culture.
The Executive Business Coordinator is the operational backbone supporting DECA’s Co-Founders. This role navigates a fast-paced, innovation-focused environment where executive calendars, client demands, and corporate activities require precise coordination, proactive judgment, and confidentiality. You’ll orchestrate both business and personal schedules, manage client communication streams, and use tech-enabled tools to streamline workflows in a rapidly scaling advisory setting.
The Executive Business Coordinator is a strategic, tech-savvy partner responsible for managing and optimizing the business and personal agenda to ensure seamless operations. This role supports a high-volume, high-impact executive office with responsibilities spanning complex calendar orchestration, client communication, correspondence handling, document review, task follow-ups, travel arrangements, and presence at key corporate events.
The ideal candidate is proactive, impeccably organized, confident with ambiguity, and able to build trust quickly with an executive who maintains a hands-on leadership style until full confidence is established. As part of a tech-powered, innovation-focused corporate advisory firm, the coordinator will leverage digital tools, systems, and AI-enabled workflows to streamline processes and anticipate needs.
KEY RESPONSIBILITIES
- Executive Agenda & Workflow Management
- Manage dynamic calendars with shifting priorities and time-sensitive demands.
- Coordinate internal/external meetings, deadlines, and travel logistics.
- Anticipate conflicts and provide solutions without waiting for instruction.
- Client & Stakeholder Coordination
- Serve as a communication point for clients, partners, and government entities.
- Review client emails and documentation to identify required executive actions.
- Ensure timely follow-up and meeting preparedness.
- Documentation & Communication Management
- Draft, proofread, and translate communications in English and Spanish.
- Maintain structured digital documentation for correspondence and records.
- Prepare executive summaries, meeting briefs, and follow-up logs.
- Event & Operational Support
- Coordinate logistics and attend corporate events to support leadership.
- Prepare hospitality, seating, materials, and executive flow.
- Process Optimization & Technology Use
- Leverage AI, CRM, and digital platforms to automate and streamline tasks.
- Identify and implement workflow improvements and efficiency strategies.
REQUIRED QUALIFICATIONS
- Bachelor’s degree in Business Administration, Communications, or related field. 3–6 years of executive support experience.
- 3–6 years of experience in executive support, office management, or senior administrative roles.
- Bilingual. Fluent in Spanish and English, with strong technical writing skills. Proficiency in written and spoken forms of both languages is essential for effective communication with the executive team, clients, government agencies, and within the team.
- High proficiency with Google Workspace, calendar management tools, CRM platforms, automation tools, AI productivity tools, and other modern productivity tech.
- Strong discretion, judgment, and professionalism.
- Proven ability to manage confidential information with discretion.
Preferred:
- Experience coordinating executive schedules with complex commitments.
- Background supporting executives who operate in fast-paced, detail-intensive, or highly demanding roles.
COMPENSATION & BENEFITS
At DECA Analytics we value every member of our Team and offer highly competitive compensation packages and benefits.
DECA Analytics, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
