Executive Coordinator

Executive Coordinator OpportunityAt Encore Fire Protection, we're more than just a fire protection companywe're a people-first, results-driven, growth-minded team that just so happens to be great at keeping buildings (and the people in them) safe. For over 30 years, we've served the Northeast with a tried-and-true approach rooted in technical expertise, clear communication, and exceptional customer service.What makes us different? Our people. That's not just a catchy phrase or a sloganit's a core belief that drives everything we do. We know great people build great companies, and we're always on the lookout for more of them.As we continue to grow, we're looking for a high-performing Executive Coordinator who's equal parts organized, proactive, and unflappable to support up to three key members of our senior leadership team. We move fast (seriouslyreally fast), and your role is to keep everything running smoothly: calendars aligned, meetings prepped, travel booked, and communication flowing.Whether it's managing day-to-day logistics, prepping for high-stakes meetings, or jumping into special projects, you'll be a trusted right hand, a sounding board, a gatekeeper, and, occasionally, a mind reader. If you're sharp, resourceful, quick on your feet, and great with peoplethis could be a great fit.What You'll Do:Own the calendars of 2-3 senior executivesschedule meetings, prioritize time, and keep everything on trackCoordinate travel logistics, including flights, accommodations, and itinerariesPrepare agendas, briefing materials, and follow-ups for internal and external meetingsKeep communication flowing between executives, their teams, and external partnersTrack action items and project milestones to help ensure follow-throughHandle confidential and time-sensitive information with care and discretionPitch in on special projects and cross-functional initiatives as neededWhat You Bring:3+ years of experience supporting senior-level executives in a fast-paced environmentConfidence managing complex schedules and competing prioritiesExcellent written and verbal communication skillsHigh level of discretion and sound judgmentMaster organizer with strong follow-through and attention to detailProactive mindsetyou're always thinking three steps aheadComfortable using tools like Outlook, Google Workspace, Zoom, HubSpot, and Microsoft OfficeWhat's In It for You:At Encore, we know that when our people succeed, so does our business. Here's some of what you can expect:The opportunity to work closely with driven senior executives leading a rapidly-growing companyA collaborative, high-energy team that values innovation, impact, and resultsA competitive salary with performance-based bonus opportunitiesA casual dress code most days (suits when necessary), plus Encore-branded gear to get you startedDaily snacks, weekly office lunches, and a culture that encourages big ideas and shared winsLeading-edge productivity tools to help you thrive and stay aheadComprehensive benefits, including:Medical, dental, and vision coverage through Blue CrossFidelity 401(k) with employer matchCompany-paid life insurance policy of $50,000Encore Fire Protection is an Equal Opportunity Employer.Encore Fire Protection is an E-Verify Employer.As an EEO/AA employer, Encore Fire Protection considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.