Company Description

The Boys & Girls Clubs of South County is a youth-focused nonprofit organization dedicated to enhancing the lives of young people in the community. Focused on addressing the needs of low-income youth, the organization offers programs designed to foster social, educational, health, vocational, leadership, and character development. With a strong emphasis on guidance and inclusivity, the Boys & Girls Clubs of South County is committed to creating a positive environment where all children can thrive. Located in Imperial Beach, CA, the organization serves as a resource for youth empowerment and community engagement.

Title: Executive Office Administrator

Work Schedule: Part-time, hourly. To be scheduled generally Monday-Friday, (20-30

hours/week) with occasional weekend responsibilities for training and special events.

Reports to: President/CEO

Salary Range: This is a part-time, non-exempt position with an hourly wage range of: $30-

35 per hour, commensurate with experience and qualifications.

BGCSC is seeking a highly organized, proactive, and mission-aligned Executive O􀆯ice

Administrator who thrives in a fast-paced nonprofit environment. This individual will serve

as a trusted partner to the President/CEO while ensuring smooth and efficient office

operations across the organization. The ideal candidate is detail-oriented, resourceful, and

flexible — someone who brings professionalism, discretion, and strong communication

skills while supporting organizational growth and transparency across departments.

Primary Function

This dynamic, multifunctional role provides executive-level administrative support and

oversees daily o􀆯ice operations. The Executive O􀆯ice Administrator ensures strong internal

coordination, streamlined workflow, and high-level support for leadership and strategic

initiatives that advance BGCSC’s mission.

Key Responsibilities

Executive Support

• Serve as primary administrative partner to the President/CEO
• Manage CEO calendar, schedule meetings, and prepare agendas/materials
• Draft and edit correspondence, reports, presentations, and communications
• Prioritize incoming requests and track key action items
• Support strategic initiatives and follow-up tasks
• Provide additional administrative support as assigned

Office Management Operations

• Oversee day-to-day office workflow
• Monitor supplies, equipment, and facility needs
• Manage vendor relationships and service requests
• Support policy compliance and record-keeping procedures

Administrative & Organizational Support

• Maintain digital and physical filing systems
• Process communications, data entry, and documentation
• Support finance/admin functions (mail, invoices, scanning, documentation)
• Serve as the central point of contact for staff and external partners
• Compile reports, dashboards, and organizational documentation

Project & Special Initiative Support

• Assist with cross-department projects and special initiatives
• Coordinate logistics for meetings, trainings, and community events
• Track timelines, deliverables, and action lists

Qualifications

Minimum Requirements

• High school diploma or equivalent (Associate’s degree or higher preferred)
• Minimum 2 years of administrative or o􀆯ice management experience
• Experience supporting executive leadership preferred
• Strong proficiency in Google Workspace or Microsoft O􀆯ice 365
• Excellent organizational, communication, and multitasking skills
• Ability to handle confidential information with discretion
• Strong interpersonal skills and the ability to work independently
• Must have reliable transportation and the ability to travel between Club sites and community locations as needed

Highly Desirable

• Experience in a nonprofit or youth-serving organization
• Experience working with Boards of Directors
• Familiarity with project management tools and CRM systems
• Bilingual (English/Spanish)
• Passion for youth development, equity, and community impact

Compensation & Benefits

• Hourly Rate: $30-$35 per hour (commensurate with experience)
• Part-time, non-exempt position
• Meaningful work in a mission-driven organization
• Opportunity to support transformational leadership and community impact
• Professional growth in a collaborative, purpose-focused environment

BGCSC is an Equal Opportunity Employer committed to excellence through diversity. All

employees must be eligible to work in the United States.