Executive Personal Assistant

Executive Assistant / Personal Assistant – Investment ManagementLocation: Miami Beach, FLSchedule: Full-Time | 5 Days On-SiteWe are partnering with an established investment management firm seeking an exceptional Executive Assistant / Personal Assistant to support its Portfolio Manager and his family in Miami Beach.Key Responsibilities:Manage multiple complex calendars, scheduling, and appointmentsStreamline administrative processes and improve organizational efficiencyCoordinate business and personal travel, including detailed itinerariesOversee expense tracking, reporting, and administrative logisticsCollaborate closely with senior management and other key stakeholdersPersonal scheduling, household coordination, and family-related administrative needsAnticipate needs, troubleshoot challenges, and proactively develop solutionsMaintain the highest standards of professionalism, discretion, and confidentialityIdeal Candidate:Experienced Executive Assistant or Personal Assistant supporting senior executives, entrepreneurs, or high-net-worth individuals in a financial services fieldExtremely organized, meticulous, and detail-orientedResourceful self-starter with strong problem-solving skillsPolished, professional, and comfortable working directly with senior leadershipAdaptable, dependable, and capable of managing changing prioritiesExcellent communication skills; conversational Spanish is a plusAble to provide strong professional referencesAdditional Details:Fully on-site in Miami Beach, five days per weekOccasional extended hours and after-hours availability requiredTravel to NYC approximately once per monthPeriodic travel to Sag Harbor, NY, during the summer