Executive Personal Assistant Apply
The Executive/Personal Assistant will provide administrative and operational support to an Executive/Owner, serving as the primary business contact for communication, calendar management and daily business and personal operations. The team member we are looking for is business savvy, professional, can effectively handle a variety of tasks, troubleshoots quickly and professionally, and works independently and jointly in a fast-paced environment to advance goals.
Please Note: This position is not affiliated with Martin Management Goup. This is a freelance opportunity with a contract offered by a separate entity.
Compensation: $20-$30 per hour
RESPONSIBILITIES:
- Provide high-level administrative support to the Executive/Owner, executing a multi-company strategy to support business workflow and goals.
- Manage and prioritize the Executive/Owner’s calendar and schedule.
- Coordinate and schedule travel to include making travel arrangements, and creating itineraries.
- Liaison between clients, third-party vendors, and real estate rental guests, project stakeholders, and event guests providing excellent communication and superior customer service.
- Actively monitor and adjust short-term rental pricing for rental properties to maximize occupancy.
- Inspect and report on rental property conditions and vendor performance based on quality assurance standards.
- Administer or coordinate pet care for manager’s pets on a weekly or monthly basis
- Verify and thoroughly research vendors, talent, support systems, and opportunities to advance given objectives, preparing high-level, detailed reporting utilizing Excel, PowerPoint and/or Word.
- Compose, edit, and proofread correspondence and distribute to business partners, third party vendors and client distribution lists.
- Ensure deliverables are being met in accordance with vendor contracts and on-time.
- Resolve conflict or complaints quickly and professionally, minimizing the need to escalate.
- Organize and categorize physical and digital property information, project information and data.
- Create expense reports and payroll documentation via QuickBooks.
- Manage and troubleshoot technical devices and applications with support desks.
- Provide feedback on opportunities to enhance business operations, relationships and processes.
- Follow direction of management to properly execute according to vision, policies and procedures.
- Perform various administrative and personal functions as requested.
- Any other duties assigned by the Executive/Owner.
Requirements
- Associates Degree and/or 3 years’ experience as business/office management or personal assistant with experience in schedule management, negotiation, onboarding, and expense management.
- Confidence to serve as the first point of contact for the company.
- Strong communication skills
- Superior client/customer service skills
- Heartily exhibits discretion and maintains confidentiality of executive-level data
- Accuracy and attention to detail, learns new skills quickly.
- Excellent planning and organization skills.
- Ability to work independently and collaboratively receiving instructions from multiple people.
- Navigate a fast-paced work environment driving positive results, exhibiting good judgment and troubleshooting skills.
ADDITIONAL SKILLS AND ABILITIES:
- Strong MS Office and Google Suite
- Project Management Software
- QuickBooks
- Marketing Skills
- Adobe Suite
- Valid Driver's License
- Senior Pet Care
WORK ENVIRONMENT:
This is a hybrid position requiring remote and onsite work. Some travel may be required.
