We are hiring an Executive Secretary Senior for one of our clients in Hamilton, NJ.

Job Description:

• Review sort and route incoming correspondence.
• Schedule meetings, conference calls and other types of joint sessions which may include multiple internal participants.
• Maintain high level executive's daily appointments, ensure ability to meet commitments, and handle coverage as necessary.
• Organize and prepare meeting materials, agendas and any other informational documents or reports.
• Work with multiple mid-level managers in collecting information for the purpose of preparing reports/documents and spreadsheets for high level executive review.
• Compose/prepare internal and external correspondence for executive signature.
• Develop effective work methods to perform other duties as deemed appropriate.
• Makes arrangements for travel and speaking engagements and conferences.
• Will be required to utilize various types of information software used by the agency to complete assignments.

Skills required:

• Knowledge of secretarial, clerical, and other office routines, procedures, and practices.
• Knowledge of proper sentence structure, correct spelling, proofreading, letter formatting.
• Knowledge of business appropriate written and oral communication Compose/prepare meeting agendas, internal and external correspondence and emails, to include proper sentence structure, correct spelling, proofreading, and letter formatting.
• Ability to schedule and manage Outlook Calendar, to include in person and/or hybrid meetings using Zoom or MS Teams.
• Knowledge of commonly used office applications.
• Ability to read and interpret department procedures.
• Ability to multi-task.
• Microsoft Office Suite: Word, Excel, Outlook, MS Teams, Zoom and Docu-Sign.

Experience required:

• Three (3) years of experience in secretarial/administrative clerical work.
• Experience scheduling and managing a high level executive's daily appointments using Outlook.
• Experience with preparing travel arrangements and reports.

Work hours:

• 9am to 5pm
• Lunch - 1 hour Unpaid

About Us:

We are specialized in recruiting and deliver the best professional talent of industry and we are committed to deliver best experience for our clients and job seekers. With over two decades of experience in the recruitment industry, we proudly help you to find the next job that matches your professional skills. Our team understands your needs or requirement before starting the recruitment, that enables to find the high quality of talent with high success rate of talent delivery, keeps us continue to be the best in the industry. By responding to this job posting, you are consenting to receive text/SMS messages from us. Thank you.