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Executive Support Specialist 2

  • ... Salem, Oregon, United States
  • ... Full time
  • ... Salary: 5676 per year
  • Posted on: Feb 02, 2024       Expires on:

Executive Support Specialist 2   

JOB TITLE:

Executive Support Specialist 2

JOB TYPE:

Full-time

JOB LOCATION:

Salem Oregon United States

JOB DESCRIPTION:

Initial Posting Date:
01/19/2024
Application Deadline:
02/18/2024
Agency:
Oregon Department of Education
Salary Range:
$3,860 - $5,676
Position Type:
Employee
Position Title:
Executive Support Specialist 2
Job Description:
Position Title & Classification: Executive Support Specialist 2
Salary: $3,860.
00 - $5,676.
00
We are seeking an Executive Support Specialist 2 to support ODEs Grant Consolidation Team and Small and Rural Schools Unit.
This position will be supervised by the Deputy Director.
This is a limited duration position scheduled to end June 30, 2025.

This opportunity is available as a job rotation for current state of Oregon employees.
Applicants must receive and attach their supervisor's authorization to apply.
Applicants who apply for the job rotation without approval will be rejected.
This role is a hybrid of remote work and will need to report to the office when business or operational needs are dependent on onsite activities.
Remote work is embraced to the fullest extent possible without interfering with business.
What you will do!

As part of the Deputy Directors Team, this position will provide confidential administrative support to the Grant Consolidation team and Small and Rural Schools Unit.

As an Executive Support Specialist 2 you will:
  • Schedule and coordinate meetings at the request of the team, for agency staff, staff from other public agencies (both state and federal), school districts, the media, and the general public.
    Meetings are primarily virtual or in-person.
  • Actively participate in various meetings in support of ODEs mission and its strategic goals, including but not limited to leadership team meetings; this includes drafting agendas, taking minutes, ensuring action items are followed up on and deadlines are met, and receiving and completing assignments from those meetings, some of which relate to sensitive, non-routine issues.
  • Draft materials on behalf of and/or for review by the team; including, but not limited to correspondence, presentations, reports, and talking points.
Please click here to view the full position description
What you need to qualify

One year of experience performing administrative duties in support of agency projects or programs.
Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

Please reach out to
ODE.
jobs@ode.
oregon.
gov
if you have any questions related to whether you qualify for this position.
Desired Attributes (what we are looking for):
Candidates who are the most competitive will possess a compelling combination of the following background, skills, and experience:
  • Ability to professionally and effectively communicate orally and in writing with a variety of people, answering questions, and explaining information.
    This includes the ability to be accurate, timely, diplomatic, culturally sensitive, and honest in all communications.
  • Excellent equity-driven internal and external customer service skills; striving for exceptional customer service; going out of your way to be helpful and pleasant and make things as easy as possible on our partners and customers.
  • Ability to respond to potentially intense and/or sensitive situations with customers using independent judgment to solve problems.
  • Ability to handle inquiries for information with tact while still protecting the confidentiality of information.
  • Intermediate skill and proficiency in Microsoft applications such as Outlook, Word, and Excel, and the ability to compose important documents paying attention to accuracy, grammar and punctuation.
  • Skill and proficiency in online meeting platforms such as Microsoft Teams and Zoom.
    Ability to learn and adapt to new technologies.
  • Experience navigating different levels of authority and understanding how to prioritize meetings, requests, and tasks.
We are most interested in finding the best candidate for the job.
We would encourage you to apply, even if you don't meet every one of our qualifications listed.
Why us?
At ODE, we pride ourselves on creating an inclusive, collaborative, and innovative atmosphere.
Autonomy is supported while also being offered opportunities to work in dedicated teams or partnerships across the agency.
Our office supports a healthy work/life balance and shows genuine care for team members, students, partners, and school leaders.
Our team members share and educate with passion for equitable practices and sustainable development for leaders across Oregon.
We maintain a constant learning and growing mentality to strive for optimum innovation and consistently applied equity practices.
Our amazing benefits include:
  • Excellent
    medical, vision and dental
    benefit package for the employee and qualified family members with very low monthly out-of-pocket cost
  • Paid days off
    • 11 paid holidays per year
    • 3 additional paid \"Personal Business Days\" per year
    • 8 hours of sick leave accumulated every month
    • Progressive vacation leave accrual with increases every 5 years
  • In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and child care expenses.
  • Student Loan Forgiveness Program:
    if you have federal student loan debt or are thinking of going back to school, then you will want to look into this program.
    If you make 120 qualifying payments on your student loan while working full time for a qualifying employer, your student loan debt may be forgiven.
  • If you currently work at an Oregon school district or education service district, we may be able to transfer in your sick leave balance!
If you have a desire to make a difference in the lives of Oregonians, apply today!
To apply:
Your cover letter and resume are the perfect opportunity to highlight your interest in the position and showcase your skills and experience that make you the best candidate for the position.
  • Upload a resume and cover letter.
  • In your cover letter, please include your qualifications relating to any of the desired attributes mentioned for this position (limit to no more than 2 pages).
    Your resume and cover letter may be uploaded in the Resume/Cover Letter field on the online application.
    Failure to attach a cover letter and resume may result in the disqualification of your application.
  • In addition to your related work experience and education, we will use the attributes and minimum qualifications listed under the What we are looking for section above to determine whom to interview.
    Please make sure the attributes and minimum qualifications you possess are clearly demonstrated in your resume and cover letter.
  • Important: Please monitor both your email and Workday account for updates regarding this recruitment.
    You may be asked to submit additional information after initial application.
  • External Applicants: Click on the Apply button and submit your resume and cover letter.
    Please make sure to attach all required documents in the section titled Resume/Cover Letter.
    View this
    video
    for help.
  • Internal Applicants: (this includes Current State of Oregon employees): Apply via your employee Workday account.
    View this
    job aid
    for help.
Please contact
ode.
jobs@ode.
oregon.
gov
if you have any questions on the application process.


Would you like to learn more about this position or how our application process works? Join our Recruitment team during our ODE Career Chat Sessions.
We can assist you with all your application and agency questions!

1st Thursday of the month 11 am to 11:45 am (PST)

Join ZoomGov Meeting
https://www.
zoomgov.
com/j/1618573320
Additional Information:
  • Salary Range: The range listed is the Non-PERS salary range.
    Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.
    95% and pay a 6% employee contribution to PERS.
  • Your application materials will be used to determine salary based on a pay equity assessment.
    For further information, please visit the
    Pay Equity Project
    homepage.
  • The job posting closes at 11:59 PM (PDT) on the close date.
    After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans preference immediately following your submission.
    These questions are necessary to complete the application process.
  • Communication: Please monitor your Workday account, as communication will be sent to your Workday account.
    You must have a valid e-mail address to apply.
  • Future Vacancies: This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.
  • External Applicants (non-state of Oregon employees): If you would like to retain a copy of this job posting, please print a copy before submitting your application.
    Once the job posting has closed, you will not be able to access the posting.
  • Background Check: This position requires successfully passing a criminal record check, which may require a fingerprint-based records check and/or credit history check, as a condition of employment.
  • If you need an accommodation under the Americans with Disabilities Act (ADA), have questions or need assistance with the application process, please contact us at
    ode.
    jobs@ode.
    oregon.
    gov
    .
    Please be sure to include the job requisition number.
  • Veterans: Eligible veterans who meet the qualifications will be given veterans' preference.
    For further information, please see the following website:
    Veterans Resources
    .
    You may also call the Oregon Department of Veterans' Affairs at 1-800-692-9666.
  • Visa Sponsorship: The Oregon Department of Education does not offer visa sponsorship.
    Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States.
    The Oregon Department of Education is an E-Verify employer.
    If you are the successful candidate you must present your I-9
    acceptable documents
    (See page 3) for employment verification.
Helpful links and contact information:
  • Learn more about
    ODE
  • Understanding the State Application Process
  • Resources for Job Seekers
  • Get There
    • Oregons easy-to-use carpool matching tool and trip planner.
  • Live, work, and play in
    Salem, Oregon
    .
  • For additional information, you may contact us by e-mail at
    ode.
    jobs@ode.
    oregon.
    gov
    .
The Department of Education is an equal opportunity, affirmative action employer committed to a diverse workforce.
The Department strives to create an inclusive environment that welcomes and values the diversity of the people we serve.
We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.
We are most interested in finding the best candidate for the job.
We would encourage you to apply, even if you don't meet every one of our qualifications listed.
If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.
Come for a job | Stay for a career | Make a difference.
.
.
for a lifetime!

Position Details

POSTED:

Feb 02, 2024

EMPLOYMENT:

Full-time

SALARY:

5676 per year

SNAPRECRUIT ID:

S-1707244755-148ac6fc7d8aad18b581764869ca074c

LOCATION:

Oregon United States

CITY:

Salem

Job Origin:

jpick2

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Executive Support Specialist 2    Apply

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Initial Posting Date:
01/19/2024
Application Deadline:
02/18/2024
Agency:
Oregon Department of Education
Salary Range:
$3,860 - $5,676
Position Type:
Employee
Position Title:
Executive Support Specialist 2
Job Description:
Position Title & Classification: Executive Support Specialist 2
Salary: $3,860.00 - $5,676.00
We are seeking an Executive Support Specialist 2 to support ODEs Grant Consolidation Team and Small and Rural Schools Unit. This position will be supervised by the Deputy Director. This is a limited duration position scheduled to end June 30, 2025.

This opportunity is available as a job rotation for current state of Oregon employees. Applicants must receive and attach their supervisor's authorization to apply. Applicants who apply for the job rotation without approval will be rejected.
This role is a hybrid of remote work and will need to report to the office when business or operational needs are dependent on onsite activities. Remote work is embraced to the fullest extent possible without interfering with business.
What you will do!

As part of the Deputy Directors Team, this position will provide confidential administrative support to the Grant Consolidation team and Small and Rural Schools Unit.

As an Executive Support Specialist 2 you will:
  • Schedule and coordinate meetings at the request of the team, for agency staff, staff from other public agencies (both state and federal), school districts, the media, and the general public. Meetings are primarily virtual or in-person.
  • Actively participate in various meetings in support of ODEs mission and its strategic goals, including but not limited to leadership team meetings; this includes drafting agendas, taking minutes, ensuring action items are followed up on and deadlines are met, and receiving and completing assignments from those meetings, some of which relate to sensitive, non-routine issues.
  • Draft materials on behalf of and/or for review by the team; including, but not limited to correspondence, presentations, reports, and talking points.
Please click here to view the full position description
What you need to qualify

One year of experience performing administrative duties in support of agency projects or programs.
Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

Please reach out to
ODE.jobs@ode.oregon.gov
if you have any questions related to whether you qualify for this position.
Desired Attributes (what we are looking for):
Candidates who are the most competitive will possess a compelling combination of the following background, skills, and experience:
  • Ability to professionally and effectively communicate orally and in writing with a variety of people, answering questions, and explaining information. This includes the ability to be accurate, timely, diplomatic, culturally sensitive, and honest in all communications.
  • Excellent equity-driven internal and external customer service skills; striving for exceptional customer service; going out of your way to be helpful and pleasant and make things as easy as possible on our partners and customers.
  • Ability to respond to potentially intense and/or sensitive situations with customers using independent judgment to solve problems.
  • Ability to handle inquiries for information with tact while still protecting the confidentiality of information.
  • Intermediate skill and proficiency in Microsoft applications such as Outlook, Word, and Excel, and the ability to compose important documents paying attention to accuracy, grammar and punctuation.
  • Skill and proficiency in online meeting platforms such as Microsoft Teams and Zoom. Ability to learn and adapt to new technologies.
  • Experience navigating different levels of authority and understanding how to prioritize meetings, requests, and tasks.
We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of our qualifications listed.
Why us?
At ODE, we pride ourselves on creating an inclusive, collaborative, and innovative atmosphere. Autonomy is supported while also being offered opportunities to work in dedicated teams or partnerships across the agency. Our office supports a healthy work/life balance and shows genuine care for team members, students, partners, and school leaders. Our team members share and educate with passion for equitable practices and sustainable development for leaders across Oregon. We maintain a constant learning and growing mentality to strive for optimum innovation and consistently applied equity practices.
Our amazing benefits include:
  • Excellent
    medical, vision and dental
    benefit package for the employee and qualified family members with very low monthly out-of-pocket cost
  • Paid days off
    • 11 paid holidays per year
    • 3 additional paid \"Personal Business Days\" per year
    • 8 hours of sick leave accumulated every month
    • Progressive vacation leave accrual with increases every 5 years
  • In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and child care expenses.
  • Student Loan Forgiveness Program:
    if you have federal student loan debt or are thinking of going back to school, then you will want to look into this program. If you make 120 qualifying payments on your student loan while working full time for a qualifying employer, your student loan debt may be forgiven.
  • If you currently work at an Oregon school district or education service district, we may be able to transfer in your sick leave balance!
If you have a desire to make a difference in the lives of Oregonians, apply today!
To apply:
Your cover letter and resume are the perfect opportunity to highlight your interest in the position and showcase your skills and experience that make you the best candidate for the position.
  • Upload a resume and cover letter.
  • In your cover letter, please include your qualifications relating to any of the desired attributes mentioned for this position (limit to no more than 2 pages). Your resume and cover letter may be uploaded in the Resume/Cover Letter field on the online application. Failure to attach a cover letter and resume may result in the disqualification of your application.
  • In addition to your related work experience and education, we will use the attributes and minimum qualifications listed under the What we are looking for section above to determine whom to interview. Please make sure the attributes and minimum qualifications you possess are clearly demonstrated in your resume and cover letter.
  • Important: Please monitor both your email and Workday account for updates regarding this recruitment. You may be asked to submit additional information after initial application.
  • External Applicants: Click on the Apply button and submit your resume and cover letter. Please make sure to attach all required documents in the section titled Resume/Cover Letter. View this
    video
    for help.
  • Internal Applicants: (this includes Current State of Oregon employees): Apply via your employee Workday account. View this
    job aid
    for help.
Please contact
ode.jobs@ode.oregon.gov
if you have any questions on the application process.

Would you like to learn more about this position or how our application process works? Join our Recruitment team during our ODE Career Chat Sessions. We can assist you with all your application and agency questions!

1st Thursday of the month 11 am to 11:45 am (PST)

Join ZoomGov Meeting
https://www.zoomgov.com/j/1618573320
Additional Information:
  • Salary Range: The range listed is the Non-PERS salary range. Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95% and pay a 6% employee contribution to PERS.
  • Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the
    Pay Equity Project
    homepage.
  • The job posting closes at 11:59 PM (PDT) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans preference immediately following your submission. These questions are necessary to complete the application process.
  • Communication: Please monitor your Workday account, as communication will be sent to your Workday account. You must have a valid e-mail address to apply.
  • Future Vacancies: This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.
  • External Applicants (non-state of Oregon employees): If you would like to retain a copy of this job posting, please print a copy before submitting your application. Once the job posting has closed, you will not be able to access the posting.
  • Background Check: This position requires successfully passing a criminal record check, which may require a fingerprint-based records check and/or credit history check, as a condition of employment.
  • If you need an accommodation under the Americans with Disabilities Act (ADA), have questions or need assistance with the application process, please contact us at
    ode.jobs@ode.oregon.gov
    . Please be sure to include the job requisition number.
  • Veterans: Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website:
    Veterans Resources
    . You may also call the Oregon Department of Veterans' Affairs at 1-800-692-9666.
  • Visa Sponsorship: The Oregon Department of Education does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. The Oregon Department of Education is an E-Verify employer. If you are the successful candidate you must present your I-9
    acceptable documents
    (See page 3) for employment verification.
Helpful links and contact information:
  • Learn more about
    ODE
  • Understanding the State Application Process
  • Resources for Job Seekers
  • Get There
    • Oregons easy-to-use carpool matching tool and trip planner.
  • Live, work, and play in
    Salem, Oregon
    .
  • For additional information, you may contact us by e-mail at
    ode.jobs@ode.oregon.gov
    .
The Department of Education is an equal opportunity, affirmative action employer committed to a diverse workforce. The Department strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.
Come for a job | Stay for a career | Make a difference...for a lifetime!

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